admin assistant in peterborough

posted
08 January 2019
contact
alexandra robinson, randstad cpe
job type
contract
salary
£ 9.70 - £ 11 per hour
apply now

posted
location
peterborough, east of england
specialism
engineering
sub specialism
automotive
job type
contract
working hours
Full-Time
salary
£ 9.70 - £ 11 per hour
reference number
ADAS
contact
alexandra robinson, randstad cpe
apply now

job description

An Administrative Assistant is required on a contract basis to join an industry leading engineering and manufacturing business.

Are you experienced in Payroll? Do you have the capabilities to be successful in a fast paced administration team? If you are looking for an exciting new opportunity, then this is the job for you!

KEY RESPONSIBILITIES:



* General administration for the team including arrangements for team meetings and events.
* Co-ordinating the regular stationary & office supplies ordering process
* Administration of indirect purchasing activity for the team including ensuring procurement system is updated in timely and accurate manner and discrepancies are investigated and reconciled
* Liaising with external supply partners regarding agency staff invoicing
* Monthly updating and reporting for project time tracking system to ensure hours are correctly recorded for project spend tracking purposes
* Manage incoming (hard copy) mail
* Assisting with arranging travel schedules for team members - interacting with internal and external travel departments ensuring most cost effective and convenient methods of travel.
* Co-ordinate ground transportation, hotel reservations, rental cars and meeting appointments as required for team members and visitors.
* Maintaining the visitor database and any special arrangements for their site visit
* Liaison with site communications team and co-ordinating general communications to the team via notice boards and visual displays.
* Liaison with the IT department for all team IT and desktop services requirements
* Preparing office facilities and induction information packs for new employees
* Maintaining the office absence database

KEY COMPETENCIES:



* Adaptability
* Work Standards
* Working Together
* Decision Making
* Building Partnerships
* Inclusive Environment

SKILLS & EXPERIENCE REQUIRED:



* Previous experience in a diverse administrative role
* Good understanding and previous experience of using Microsoft office including Word, Excel and PowerPoint
* Capable of working on own initiative and cross functionally


* Experience of operating within a fast-paced large organisation
* Confident and professional communication style
* Confident in making decisions e.g. travel arrangements

This is an awesome opportunity to be part of a leading manufacturing business which offers an interesting, varied and exciting workload coupled with a motivated and passionate culture. You will be part of a small, friendly team working together to deliver programmes that are critical to the long-term success of a respected, global company.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

skills

Analysis

qualification

Engineering

educational requirements

automotive engineering