administrative assistant in birmingham

08 August 2019
zack kelly, randstad business support
job type
£ 17,262 - £ 19,704 per year
apply now

birmingham, west midlands
secretarial & admin
job type
working hours
£ 17,262 - £ 19,704 per year
reference number
zack kelly, randstad business support
(0) 121 212 0142

job description

We currently have a permanent opportunity working with the West Midlands Police for a diligent and capable administration assistant based at the College of Policing in Coventry

Purpose of the role

Provide support to the Admin Office Manager in all areas of business. To include support of the CBRN training, finance,procurement, vehicle fleet, logistics, and general admin functions.


* Preparing training packages aligned to the CBRN Training programme ensuring accurate records are maintained and auditable, including delegate information and completed evidence of attendance utilising bespoke booking systems.
* Undertake financial duties in support of the Business Manager and Admin Manager including the facilitation of travel and accommodation requirements for all CBRN staff, ensuring use of contracted suppliers, adhering to policies and procedures that are in place. Maintain accurate and auditable finance records of all purchases and sales to provide both quantitative and qualitative data for the Business Manager.
* Source and procure resources for the smooth running of the CBRN Centre including uniform, stationery and other consumables, using contracted suppliers where available. Ensure value for money principles are adhered to in all procurement activities.
* Update and maintain all records pertaining to the CBRN fleet including service scheduling and all legal requirements. Monitor all vehicle log sheets and notify exceptions to the Business Manager. Develop and maintain vehicle costing's record for use by the Business Manager. Comply with all College and CBRN policies and procedures relating to the CBRN fleet. Liaise closely with WMP Fleet Services and deliver department requirements within agreed timescales.
* Ensure effective allocation of fleet resources for duty managers/officers in line with on call duties. Maintain vehicle day to day usage by wider CBRN staff and ensure resources are available or suitable alternatives provided. Update and maintain data/records relating to all aspects of transport and provision of vehicles for CBRN
* Provide logistical support to the Centre's equipment storage operation, ensuring timely and accurate stock control, warehousing and transportation of equipment from both external and internal warehousing solutions.

Provide effective and efficient support to the N CBRN C and its stakeholders. Undertake other duties as identified by Line Manager or Senior Management team that are commensurate with the role

Essential Criteria

* NVQ level 2 in Business Administration or equivalent work experience in a busy office environment
* Administration, planning and organising of training events
* Ability to effectively use Microsoft Office, Excel, Power point
* Effective interpersonal skills for communication at all levels.
* Customer focused attitude.
* Effective written skills
* Effective time management and organisation skills

Desirable Criteria

* Knowledge of the UK policing environment
* Experience of working in a multi-agency environment
* Familiarity with using bespoke Training, finance, procurement, fleet and warehouse management systems

For more information please email

Randstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.