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senior contract administrator

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Location:
City of London, London
Job type:
Permanent
Date Posted:
09 May 2019
reference number:
pcc

Job Title Project Coordinator

Salary Dependent on experience (£30K-£35K)

Leave Allowance 25 days per annum

Industry: Facilities Management

Purpose of the Job

* To provide a comprehensive administrative, coordination and quality assurance support function to the Head of Projects, Project Managers and Project Team and the business.
* The role is ideal for anyone looking to build on their existing project administration and finance knowledge with plenty of exposure to project management practices.

Key Responsibilities

* Understand, anticipate and deliver customer (internal and external) needs while building effective relationships.

* Attend client meetings and actively engage with contract managers and Site Managers to understand project requirements.
* Positively respond to both our internal and external customers through effective communication and personal accessibility.

* Be the main Accounts contact within the team effectively managing invoicing, job costing and any associated procedures and documentation.

* Understand procedures and processes and operate them to the required standard.

Examples of these are:

* Maintain all finance reporting including forecasting reviewing, debt, Live Log, and monthly status reporting.

* Ensure all system financial reporting is up to date, accurate and processed in a timely manner.

* Quality check and raise all subcontractor purchase orders.
* Quality check and raise all sales invoices.
* Gain approval for and approve all supplier invoices for company projects.
* Provide work order numbers and build active jobs on the system.
* Assist the Project Managers in
* the collation of system financials to ensure accurate Financial Tracker reporting.

* Establish folder templates for all new enquires and log on the relevant documentation.
* Maintain, actively update and manage the project pipeline report.
* Manage project team resources and distribute new enquiries as appropriate.
* Update procedure documentations and templates
* Maintain controlled documents
* Produce and present monthly project review reports.
* Assist in the submission of selected new project tender opportunities including completion of pre-qualification questionnaires and invitations to tender.

* Maintain team holiday planner.
* Input and submit all timesheets and expenses.
* Assist in the procurement process for all new suppliers and subcontractors requested by the team.

* Apply for all project accreditations
* Order all IT equipment, stationary and welfare sundries for the team.
* Provide general administrative support to the Head of Projects.
* Organise all client events as required.
* Create and update all tender submission documentation design elements as required.
* Organise and set up any internal client presentation meetings.
* Manage team calendars with accurate leave, tender returns and meeting room bookings where applicable.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.