You are applying for this job:

personal assistant

  • new user
  • log in

Welcome [[name]]!

To apply for this job log in to your existing account

  1. choose file
    Upload from Google Drive

You are applying for this job:

North East London, London
Job type:
Date Posted:
15 May 2019
reference number:

Construction Personal Assistant to Managing Director

A challenging, yet exciting opportunity has become available as part of a rapidly LARGE HOME BUILDER in NE London/Essex, and they are looking to recruit a Personal Assistant who will look after 3 Director. The PA will ensure all aspects of secretarial and administrative duties for the Directors is carried out in the most efficient and economical way, utilising the resources available.


* Flexible working hours
* Exciting opportunity to work on one of the UK's most complex projects


* Providing a confidential PA service to the 3 Managing Directors
* Maintaining the MD diary, emails and telephone calls
* Prepare monthly board pack within timescales for distribution
* Prepare quarterly BU report (PowerPoint document)
* Maintain holiday and sickness records for all Directors
* Maintain holiday and sickness records for all direct reports
* Issue job numbers for new contracts
* Identifying office administration problems and actioning solutions
* Manage and delegate effectively to the Admin team ensuring that work is conducted to the highest level
* Carry out Personal Development Reviews (PDR's) for direct reports ensuring effective development plans are implemented, carried out and reviewed accordingly
* Close working relationship between Senior Management, site teams and HR
* Undertake project work as suggested
* Ensure any amendments to group policies / processes are communicated to the region effectively
* Draft / respond to internal / external correspondence
* Arrange regular Project Manager meetings on site
* Co-ordination of all office and site archiving ensuring adequate records are kept on file

Skills and Experience

* Similar experience within the Construction industry is a must
* Excellent verbal and written communication skills
* Ability to manage others
* Organisation and prioritisation skills
* Excellent time management skills
* Ability to maintain confidentiality
* Excellent attention to detail
* Ability to engage with people and drive a "can do" culture across team and business unit

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.