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events administrator

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High Wycombe, South East
Job type:
Date Posted:
11 June 2019
reference number:

Are you an experienced administrator with advanced Excel skills? Do you have experience in the pharmaceutical industry? Are you comfortable processing payments and raising contract documents?

We have a great opportunity to join an international market leader and support their event operations team. If you are knowledgeable, hard-working and proactive, you'll feel right at home in this small and friendly team.


* On-site car parking and cycle storage
* Subsidised on-site restaurant
* Shuttle bus to and from High Wycombe railway station
* Discounted staff shop
* On-site gym

Hours of work and Pay Rate:

* £13.50 PER HOUR

* Could increase to £14.50 PER HOUR after just 3 months!

* 09:00AM-17:00PM
* Monday-Friday


This role is to provide high quality, timely and efficient support to the Customer & Field Support team which is responsible for organising events and seminars. Your role will involve ensuring that doctors, speakers and associated agencies are paid accurately and on time. You will be responsible for processing sensitive contracts and payments ensuring the relevant information is correct and all required processes and compliance regulations are adhered to.

* Process payments accurately to cover speakers fess and sponsorships, expenses and travel.
* Process presentations through the material review system to ensure that content is compliant.
* Assign and create contracts and upload details on database.
* Take agreed actions to ensure contracts are signed before the day of the event
* Ensure that all activities are carried out in compliance with regulatory guidelines, Healthcare Compliance Business Integrity and company policy
* Maintain open communication and cooperation with other individuals, colleagues and stakeholders to ensure knowledge exchange and sharing of good practice.
* Prepare quarterly reports for the finance team.
* Maintain a log of all events being managed, overseeing progress and actions.
* Ad hoc administrative tasks in preparation for events aas well as collating delegate feedback,


* Excellent interpersonal, organisational skills, time-management skills and communications skills, both written and verbal.
* Proven skills at developing and managing varied relationships within and outside the company.
* Awareness of, and advanced training in, Healthcare Compliance Business Integrity (HCBI) an advantage.
* Previous experience in a finance role within the pharmaceutical sector would be useful.
* Detail focused in order to provide accurate data entry
* Sound knowledge of Microsoft (PowerPoint, Excel and Word) are essential
* Confidence and ability to work with new IT software specific to the role such copy approval system
* Resilient and flexible with the ability to work under pressure.
* Ability to work within a team, sharing responsibilities and workload to provide collective support to the business.
* Interest in and desire to learn more about finance processes
* Able to demonstrate strong leadership qualities, acting as a role model
* Personal accountability for quality and accuracy in deliverables
* Confidentiality and ability to handle sensitive information
* Confident self-starter, able to work proactively, think ahead and multi-task with a positive 'can-do' attitude
* Flexible, proactive and willingness to continually update own skills and knowledge

This assignment is to cover a 12-month secondment

If this looks like the role for you, why not click apply today!