document controller in borehamwood

13 August 2018
naomi slakmon, randstad cpe
job type
£ 30 - £ 35 per year
apply now

borehamwood, east of england
construction & property
sub specialism
job type
working hours
£ 30 - £ 35 per year
reference number
naomi slakmon, randstad cpe
0203 680 0650
apply now

job description

Document Controller using ASITE

A Residential Developer are looking for a Document Controller to work on a large residential project based in Borehamwood.

Main Purpose

To implement and manage the document control software 4projects and provide in house training for current and future employees. Work with all departments in order to implement systems of control and ensure all staff are compliant with procedures and best practice.

Specific Responsibilities

* Quality check and process documents in priority order according to company's document control process and requirements on ASITE for Projects
* Send invitations to new project users ensuring correct permissions are assigned
* Deal with day to day document control queries for internal and external parties
* Set up distribution transmittal (matrix) and send prints to site according to project needs
* Manage document hierarchy and ensure latest revision & version are viewable to all project users and oversee documents through its entire lifecycle including archiving
* Prepare and issue weekly failed QA reports and other ad-hoc reports on projects as required
* Update Document Control guidelines, forms, Microsoft Access database to ensure they are current
* Conform to company enforced specifications and Document Control Procedures
* Train other Viewpoint users at various London sites as required
* Able to work on legacy systems on existing projects (Project Vault, Clouds UK)
* Collaborate and communicate with Technical/Development team, project site teams, clients, third parties, consultants, subcontractors & suppliers
* Scan, copy, file hard and soft copies according to company's filing system
* Support Technical/Development Team as and when required

Essential Requirements:

* Proven work experience as a Document Controller or similar role with administrator permissions on Document Management System preferably Viewpoint for Projects (VFP)
* Proficient in Viewpoint for Projects (ASITE) essential
* Knowledge of Project Vault, Clouds UK and/or other electronic document management systems a great advantage
* Skilled user of Adobe Professional/DC and Microsoft Suite, Advanced level of Excel an advantage
* 2+ years relevant experience
* Detail oriented and meticulous work ethic, extremely organised and efficient
* Works well under pressure and to deadlines with ability to prioritise tasks
* Proclivity for catching error and enacting appropriate changes
* Outstanding time-management
* Strong oral and written communication skills
* Strong interpersonal skills
* Expert data organiser & a good team player

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.


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