document controller in hayes

29 June 2018
naomi slakmon, randstad cpe
job type
£ 30 - £ 35 per year
apply now

hayes, south east
construction & property
sub specialism
job type
working hours
£ 30 - £ 35 per year
reference number
naomi slakmon, randstad cpe
0203 680 0650
apply now

job description

Document controller

To provide project document control processes using an EDMS system to provide and set up electronic snagging systems where required. To provide and co-ordinate training, development and auditing services for the company's document control and snag/task management systems.


* Near mainline overground station
* Competative salary
* Dynamic team


* To set up the document control package on EDMS system and implement it on the project.
* To liaise with sub-contractors, designers and the Project Team
* To manage and control the drawings and correspondence between the project team and external parties, ensuring that the latest revisions are administered and distributed promptly.
* To maintain the document controls processes and ensure appropriate storage of hard and soft copy material.
* To ensure that site paperwork is being captured correctly and being filtered through to all those necessary
* To upload and download drawings, dealing with RFI'S etc.
* Help promote a positive health & safety culture and continual improvement of health, safety, environmental, and quality standards throughout the company.
* Co-ordinate the sub-contractors pre-qualification process, including liaising with contractors, updating spreadsheet & monitoring
* Collate & maintain accurate records of relevant SHEQ information, assist with trend analysis & writing reports.
* Maintain spreadsheets and procedures for auditing schedule, CCS reports, DSE assessments, site monthly project returns, assist with their integration where appropriate.
* Liaise between SHEQ management and site teams on SHEQ related issues, assisting with satisfactory resolution of issues.
* Ensure all Accident, Incident & Near Miss records are retained, logged & kept up to date.
* Arrange & minute meetings as required e.g. SMS reviews, Safety Leadership Team meetings.
* Assist with the development & maintenance of SHEQ related documents e.g. manuals, procedures, guidance & forms.
* Keep up to date on legislation, codes of practice and best practice guidance on health, safety, environment & quality matters.
* To perform other general ad-hoc administrative functions as required in order to provide an effective administration service.
* Awareness of / interest in health, safety, environmental & quality issues within the construction industry.

Essential skills and qualifications

* Knowledge of ASITE, BIW, 4projects or any other document control system.
* Computer literate and able to learn and use new applications quickly
* Advanced understanding of document control
* Outlook (including email & calendar)
* Excellent knowledge of Excel and Word
* Fast and highly accurate typing skills

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.


compiling health & safety procedures