executive assistant in sutton coldfield

posted
08 November 2018
contact
laura wileman, randstad business support
job type
permanent
salary
£ 25,000 - £ 30,000 per year
apply now

posted
location
sutton coldfield, west midlands
specialism
secretarial & admin
job type
permanent
working hours
Full-Time
salary
£ 25,000 - £ 30,000 per year
reference number
LWPA1298
contact
laura wileman, randstad business support
apply now

job description

Are you an experienced Executive Assistant looking for your next opportunity? Do you have previous experience providing support senior management? If so this could be the perfect role for you?

Benefits



* Permanent role
* Sutton Coldfield
* £25,000 - £30,000
* Parking on-site

Job Description



* Preparing and issuing standard quotations, contracts and other letters as part of the medicolegal instruction process.
* Monitoring of the receipt of documentation necessary to complete medicolegal instructions. This will require regular liaison with solicitors.
* PA/ secretarial support to the company director and one or more of the company's psychologists.
* Management of psychologists' diaries to ensure all activities are scheduled in a timely manner, and with a view to minimising travel.
* Ensuring that psychologists have produced notes/reports for all relevant sessions and assessments.
* Formatting, proofreading and circulation of reports and notes.
* Production and issue of session summaries, reports and other documents from dictation and/or handwritten notes.
* Summation of medical records.
* Support the invoicing process by keeping accurate records of meeting durations, journey mileage etc.
* Responding to emails and phone calls in a timely manner.
* Maintaining records of active clients and associated contact details in an excel database.
* Issuing relevant client information to solicitors as and when requested.
* Making travel and accommodation arrangements as and when required.
* Attend and minute monthly management meetings.
* General administration including purchase of office supplies, photocopying, scanning and management of paper files.
* Undertaking, from time to time, other administrative or secretarial/ PA activities as requested by the management team.

Person Specification and Required Skills

Essential



* At least 2 years' experience of working as a PA to Senior Management and/or a medical or legal secretary.
* At least 2 years' experience of complex diary management.
* Experience of proofreading documents which require a high command of the English language (e.g. legal/ academic/medical documents)
* 60 WMP
* Excellent communication skills
* Proficient with Microsoft Office (including good Word and Excel skills)
* Familiarity with using electronic calendars
* Familiarity with using office equipment such as scanners and photocopiers.
* Comfortable working in an environment where work may need to be rescheduled.
* Ability to establish and maintain good working relationships with employees at all levels within the organisation
* Enthusiastic/polite/hard working individual
* Discretion and trustworthiness: you will often be party of confidential information

Desirable



* Previous medical and/or legal secretarial experience.
* Familiarity with medical terminology.
* Secretarial qualifications.
* Full clean driving licence.
* Qualification showing high command of English language (e.g. GCSE A-B).
* Experience of working in a fast paced changing environment.

Interviews taking place next week, Apply Today

Please note: All candidates will be required to complete tests before the initial interview.

Randstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.

educational requirements

high school