facilities administrator in manchester

13 March 2019
john ward, randstad cpe
job type
£ 21,000 - £ 23,000 per year, Package
apply now

manchester, north west
construction & property
sub specialism
fm & maintenance
job type
working hours
£ 21,000 - £ 23,000 per year, Package
reference number
john ward, randstad cpe
apply now

job description

Facilities Administrator

£21,000 - £23,000


The Company and role -

· Leading FMCG Company ; quality and delivery of maintenance services is crucial to the clients business

· Reactiveness will be required within this role to support the Technical Team in zero downtime

· Role will involve interaction with multiple client stakeholders ; resilience in demanding situations will be required

* Be part of a successful team on site

Duties and Responsibilities -

* Issue and close PPM tasks via CAFM system (Maximo)
* Issue and close reactive tasks via CAFM system (Maximo)
* Manage the reactive requests coming through the CAFM system (Maximo) - verbal and system requests (helpdesk)
* Provide weekly reports on task progress via Maximo
* Issue and manage the SAP process for issuing purchase orders / goods receiving
* Provide admin support as required to include; quotations / invoice raising / invoice receipt / payroll
* Support the technical team in administration support as required
* Answering Telephones and recording messages
* Logging of information onto spreadsheets and producing of reports
* Liaison between all hard service providers, with regards to all administrative issues.
* Support proper administrative control of all hard services contracts in relation to Quality/company standards and procedures etc.
* Use of IT systems to provide/monitor data within in line with KPIs and SLAs and other management reporting systems including SAP, Maximo etc.
* Delivery of a consistent level of service, within the Company's standards, to the contract specification and service offer
* Compliance to company policy's and statutory regulations relating to safe systems of work, health & safety, hygiene, cleanliness, fire and COSHH.
* Client satisfaction
* Confidentiality of company/personnel information
* Timely response to requests

Person Specification -

Below are some of the key areas my client are looking for in the successful candidate -

· A customer focused approach, exhibiting a reliable and responsible attitude

· Excellent communication and good time management skills

· Reliable and responsible attitude.

· Confident and flexible manner.

· Contributes effectively working within a team environment.

· Strong planning and organisational skills.

· Proven to ability to prioritise

· Able to multi-task

· Strong interpersonal and verbal and written communication skills

· Advanced IT skills, particularly MS Office suite.

· Able to work on own initiative.

· Customer focused.

· Advanced knowledge of CAFM Systems (Maximo)

· Advance knowledge of SAP

· Have the ability to sometimes manage conflicting priorities when we do not have the resources available. The ability to maintain good customer relationships is essential even when demands are high.

· Appearance must be smart and professional at all times

· Be prepared to undergo training or attend courses when required.

* All client house rules to be understood implemented and monitored where appropriate.

To APPLY for this role please send your CV OR call me on 0161 245 3630 for more information.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.


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