invoice settlement business process analyst in brentford

12 September 2018
terri grierson, randstad business support
job type
£ 280 - £ 351 per day
apply now

brentford, south east
accountancy & finance
sub specialism
job type
working hours
£ 280 - £ 351 per day
2 years pqe plus
reference number
terri grierson, randstad business support
0207 255 5577
apply now

job description

Invoice to Settlement Business Process Analyst - Brentford - 6 months temp to perm dependant on performance

Reputable Pharmaceutical Company

£280 - 350 per day

The role of the Invoice to Settlement Business Process Analyst is to manage Outsourced service provided on AP recovery Audit Process and provide support to the P2P Global Process owner in the functioning of the P2P financial governance and internal control framework; ensuring internal control compliance is followed

* The Business Process Analyst is responsible for the proactive evaluation of processes and to Implement the Global AP audit recovery program across regions which are in scope and manage the service provider to make sure the internal control process is strictly followed
* The scope of the role includes to deliver the data requirement for AP audit recovery project and co-ordinate with IT and Regional Service delivery leads and Service level owners, including deployment to regions outside the EU and North America, as well as the deployment of supporting tools to improve internal recoveries.
* This role also has ad-hoc responsibilities across the Invoice to Settle process, including supporting change to AP KPIs, and setting up processes for local or regional reporting requirements to transition to the regional Operational Performance Leads (e.g. Duty to Report, Small/Medium Enterprise payments in the UK).

Payment Practices Reporting (DTR):

* Provide appropriate narratives for Payment practices reporting. Engage with Procurement and other business stakeholders and obtain signoffs
* Engage with the relevant entity directors to ensure that they are aware of their obligations and ensure that they are signed up to validating and approving the disclosures required to be made externally
* Expected to provide results, summary and data variance analysis to Global Process owners and to senior management when and where its required.
* Recommend Improvements to regional SDL / SLO
* Work with FS Metrics team to implement the proposed new metrics team for consistent global metrics as per the directions from P2P GPO
* Work with JDE team to implement the In-house DTR report in JDE
* Ensure appropriate access rights are provided to SLO teams (BSC and Genpact) teams to run the reports and perform validations

P2P GPO point of contact for PRGX to enable them to undertake the work on identifying recoveries and Deploy to other FS regions in scope

* Socialise the AP audit recovery project to different FS region in scope
* Conduct regular meetings with Outsourced service provider (PRGX)
* To ensure appropriate data is provided to PRGX, to understand the root cause of the problem resulting in loss or revenue and duplicate payments and to work with the invoice to settlement director to implement plans to address. to expand PRGX remit to regions/countries not currently covered to increase recoveries.
* To ensure that recovered amounts correctly booked and accounted for in appropriate cost centres
* Look at opportunities to standardize the recovery process and ensure PRGX and the company teams adhere to the process
* Propose process improvements and proactively work with Process Improvement Experts (SLO team) to address the root causes and create appropriate controls around revenue leakages
* Review list of vendors to be audited annually and challenge any exclusions proposed by SLO teams i.e. for vendors to be exempted from the recovery audit
* Act as a point of escalation for SLO teams requesting support/guidance for any unresolved issues
* Act as a central cost centre owner - liaise with SLO teams for PRGX invoices and seek adequate back up / supporting documentation prior to approving invoices
* Hold governance meetings to review and report to Leadership teams on progress for the AP audit recovery process i.e. bi-weekly, monthly and quarterly meetings
* Ensure PO's are raised at appropriate intervals for services rendered by PRGX

Basic qualifications:

* Strong understanding end to end P2P and Educated to degree level or equivalent.
* Good written English, presentation and reporting writing skills
* Proven ability to motivate and lead a (matrix) team in a frequently changing business environment
* Experience in working in a medium to large company
* Proven ability to provide high levels of customer service whilst working in a pressurised environment
* Proven record of planning, implementing, integrating and working with complex processess
* Proficient in Microsoft Office Suite
* Knowledge of customer service practices
* Experience in mediation and conflict resolution techniques
* Experience in designing and conducting surveys and conducting customer interviews
* Data analysis experience
* Knowledge of research practices and survey operations
* Experience of Microsoft Office - Access, Excel, PowerPoint
* Fluency or Expert Competency with the use of SAP Data Browser (SE16 etc.)

Basic qualifications:

* University Degree Educated
* Demonstrated experience in Governance and Controls
* In depth knowledge of Excel and strong power point skills
* Self-starter with ability to seek opportunities to add value to the role
* Good communication skills
* Ability to build relationships at all levels across the company departments and functions

This position represents a great chance to widen your skill set and progress your career in a successful business.

If you are keen to apply, please send your CV immediately or get in touch for further information.

Randstad Business Support is acting as an Employment Business in relation to this vacancy.





educational requirements