personal assistant in barking

22 October 2018
naomi slakmon, randstad cpe
job type
£ 13 - £ 19 per hour
apply now

barking, east of england
construction & property
sub specialism
job type
working hours
£ 13 - £ 19 per hour
reference number
naomi slakmon, randstad cpe
0203 680 0650
apply now

job description

Personal Assistant to MD

The role is to provide complete secretarial and administrative support to the Managing Director in order to maximise the efficiency and productivity of the company.

* Barking Riverside - Office
* Temp to Perm
* Flexible competative
* Needs to DRIVE.

Key Responsibilities:

* Provide secretarial and administrative support for the MD.
* Preparation of all necessary documentation for upcoming meetings, including printing, photocopying, scanning and binding.
* Creating, formatting and updating documents using Microsoft packages.
* Copy typing, preparing agendas, minutes, memos, letters, Visio drawings and other documents for review and distribution.
* Manage incoming post, correspondence and answering the telephone, taking appropriate messages.
* Diary management, booking of internal and external meetings, ensuring the diary runs efficiently at all times.
* Maintaining the filing system and archive accordingly.
* Liaise with external consultants and contractors.
* Liaising with other departments at all levels within the company.
* Collating and submitting monthly expenses for the Head of Technical and Head of Commercial.
* Carrying out ad-hoc tasks as and when they arrive.
* Assist in the provision of reception cover during lunch (when required) and assist in the cover for administration team during sickness and holidays or other limited occasions when required.
* Organising ad hoc events as requested.

Candidates must have:

* Excellent time management skills, with good ability to prioritise and manage expectations effectively.
* Strong secretarial skills and good working knowledge of Microsoft Word, Outlook and Excel (2013 packages).
* Excellent communication skills, with strong ability to network and quickly build a rapport with team members who are not necessarily based in the office.
* Methodical approach to workload, with excellent organisational skills.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.


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