purchasing administration assistant in leeds

posted
03 January 2019
contact
bryony dinsdale, randstad cpe
job type
temporary
salary
Competitive
apply now

posted
location
leeds, yorkshire and the humber
specialism
construction & property
sub specialism
fm & maintenance
job type
temporary
working hours
Full-Time
salary
Competitive
reference number
BD886464
contact
bryony dinsdale, randstad cpe
apply now

job description

Purchasing Administration Assistant

Leeds City Centre

8.30 - 5pm Monday to Friday


PURPOSE OF THE JOB


To ensure jobs are completed in a timely manner, with prompt and accurate ordering of parts for any
requests requiring a revisit or replenishment of van stock.

MAIN DUTIES AND RESPONSIBILITIES


· Ensure all relevant parts requests received by the Helpdesk are then transmitted to the appropriate supplier as soon as possible, and that follow ups are completed on a daily basis.
· Ensure any quote requests are actioned.
· Chase any outstanding quotes and escalate to the Helpdesk Supervisor if you do not get any response.
· Actively follow up with the engineer once parts are ordered to ensure that SLAs are achieved.
· Provide regular reports of works status to Helpdesk Supervisor and Manager.
· Assist the Helpdesk Supervisor as and when required.
· Ensure the FS.Purchasing email inbox is up to date and escalate any emails that require urgent attention.
· Liaise with Contract Supervisors and/or Managers for any urgent part requests and ensure all involved are kept up to date on ETAs (parts on site, engineer attendance, fix).
· Report to the Contract Manager on a weekly basis, highlighting works outstanding, contractor performance and improvement ideas.
· Ensuring all order request, PO's and order confirmations are filed away correctly.
· To follow each order process correctly in manner with each contract.
· Carry out any other additional duties as required, or directed by the Helpdesk Supervisor

PERSON SPECIFICATION

A good basic education is essential, with at least GCSE passes in Maths and English or equivalent.Good PC based skills, with experience in Word/Excel and Outlook - intermediate to advance level. PowerPoint and Access experience is desirable.

Prior experience in a Fire & Security Purchasing team would be desirable.

Previous experience of a customer-facing role using operating systems such as Dynamics AX or Cash software.


Aptitudes Must demonstrate a strong sense of customer focus.

Excellent verbal, and good basic standard of written, communication skills.
Self-motivated and systematic.
Results/ task orientated, attention to detail and accuracy.
Excellent time management and organisational skills.
Commitment to continuous improvement.
Ability to work as part of a team, as well as independently.

Character

Committed to customer service delivery.Reliable and committed.
Confidential and discrete approach.
Calm manner, able to work under pressure and with changing
demands and priorities.
Smart appearance
Be flexible to work outside core office hours from time to time

***IF YOU WOULD LIKE TO APPLY FOR THE ROLE PLEASE UPLOAD YOUR CV***

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

skills

ability to follow job and safetry instructions

qualification

driving licence

educational requirements

GCSE