regional secretary in wakefield

posted
05 October 2017
contact
olivia lawson, randstad cpe
job type
permanent
salary
Competitive
apply now

posted
location
wakefield, yorkshire and the humber
specialism
construction & property
sub specialism
Construction
job type
permanent
salary
Competitive
reference number
SEC1
contact
olivia lawson, randstad cpe
apply now

job description

My client is a National Construction and Facilities Company that specilises in various sectors including education, leisure, Govenment and Retail. They are looking to expand on their diverse and ever-growing workforce by recruiting a Regional Secretary within their office based in Wakefield.

Your Role

Office Facilities



* Manage and maintain office facilities

Administration



* Implement and maintain the Office Systems, including training others
* Prepare, sort, maintain (both electronic and hard copy), copy and communicate all correspondence and reports
* Typing of correspondence, possibly dictation, photocopying, faxing, etc.
* Draft responses to correspondence and brief managers
* Manage office stationery/supplies
* Maintain and manage diary schedules for your Manager(s) on a daily basis, ensuring that all meetings are scheduled within appropriate timescales and that all necessary documentation is prepared and given to the appropriate person(s) in advance
* Update and maintain relevant documents
* Ensure documentation is uploaded onto electronic document management system as required

Meetings



* Prepare and distribute all papers, in advance of the meeting, so that all attendees are able to prepare and have the relevant paperwork so that the meeting runs smoothly
* Identifying actions from previous meetings, in advance, and bringing it to the appropriate person's attention
* Ensuring that the meeting rooms are set up and buffets are organised
* Manage meeting room diary to ensure smooth operation of the office

Travel



* Plan and coordinate travel itineraries
* Book hotel and travel arrangements in advance, in line with my Client's travel policy

Functions, Events and Conferences

Organise and deliver functions, events and conferences ensuring that they are within budget

If the role sounds of interest to you please apply or call Olivia Lawson on 0113 245 6161

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.