supervisor, client order management in city of london

03 December 2018
randstad financial & professional, randstad financial services
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city of london, london
financial services
sub specialism
Operations & Middle Office
job type
working hours
reference number
randstad financial & professional, randstad financial services
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job description

About Our Client

One of Europes largest asset managers with over 900bn assets undermanagement covering the full spectrum of asset classes including, bonds, alternatives, equity and cash across institutional and retail investors.

Job Responsibilities:

* Proactively oversee the Client Order Management Team.
* Identify processes and service enhancements, or potential risks, to ensure the client service provided is of the highest standard and remains fully compliant.
* Manage the resolution of complex outstanding items, business issues and rectify anomalies to ensure high-level of customer service.
* Undertake quality assurance of work to ensure errors are minimised.
* Represent the team, department in a professional, collaborative, and commercially aware manner, developing good working relationships with all internal and external parties.
* Maintain detailed knowledge of platform operation processes and system.
* Continuous review of team procedures, policies, systems and issues. Recommend changes to procedures and implement, ensuring that they are scalable, repeatable and efficient. Participate in department wide reviews of procedures where appropriate.
* Work collaboratively with manager/staff fostering credibility and influence towards developing a reputation of operational excellence across the firm.
* Work collaboratively with peers to share best practise and create awareness of issues throughout the department.
* Ensure superlative service levels are maintained to both internal and external parties.
* Produce insightful and meaningful MI reporting to management highlighting trends, analysis, errors.
* Recruit, develop and engage team members seeking continuous improvement in both quality standards and productivity.
* Ensure team proficiency through pro-active performance management. Proactively identify training and development needs of staff which provide a focus for delivery in line with department objectives and Ops strategy.
* Feed into the management and implementation of projects/initiatives.
* Challenge established methods, explore and promote new ideas or ways of working with the buy in and enthusiasm from team.
* Developing and maintaining effective Client and Service Provider relationships, working closely with relevant parties to ensure service provision supports team's objectives/goals.
* Resolution all day to day operational issues or errors and resolve anomalies to ensure high-level of customer service and accurate transactions.
* To maintain procedure manuals, task lists and Risk Maps as necessary and ensure procedural enhancements are implemented and communicated to team members as required. Continuously review controls to ensure in line with current business processes.
* End to end understanding of team's tasks and how they relate and impact to all processes, ensuring standard ways of working are applied consistently.
* Be accountable for sign-off of teams Risk Management System controls. Continuously review controls to ensure in line with current business processes.

Skills Required

* Robust technical unit dealing and pooled lifecycle experience
* Microsoft Excel, intermediate level
* Strong experience of oversight and processing controls/knowledge.
* In depth understanding of key Investment Management activities, including excellent understanding of fund management and investment operations processes and instruments including Transfer Agency, Fund Accounting, Cash Management, Settlements and Custody
* Provable experience of challenging historic working practises, suggesting process improvements with the support and buy-in from your team.
* Proven experience of dealing with and influencing staff/peers and across teams.
* Collaborative and personalised approach to service commitment, delivery and continuous improvement.
* Self-assured networking across Front Office, Institutional Business &Investment Operations environments.
* Evidence of effective working relationships with stakeholders.
* A proven track record of being flexible, adaptable and able to multi-task in a fast paced and changeable environment.
* Ability to understand issues, find creative and innovative solutions to problems.
* Ability to challenge debate and influence internally and externally.
* Robust communication skills both verbally and written, with an ability to successfully articulate issues clearly and logically.
* Strong analytical and written skills.
* Demonstrable people management skills, experience of coaching and developing.
* Constantly challenge established methods and to look at promoting new ideas with the buy in and enthusiasm from your team.

Randstad Financial & Professional encourage applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Randstad Financial & Professional acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003


transfer agency

educational requirements