team administrator and pa in london

posted
12 September 2018
contact
claire hutchins, randstad cpe
job type
permanent
salary
£ 30,000 per year
apply now

posted
location
london
specialism
construction & property
sub specialism
fm & maintenance
job type
permanent
working hours
Full-Time
salary
£ 30,000 per year
reference number
PA Administrator
contact
claire hutchins, randstad cpe
phone
0203 680 0620
apply now

job description

Team Administrator and PA- West End- 30k- Perm

My client, a leading Property Management company are currently recruiting for an strong Team Administrator/ PA to join their busy team in the heart of the West End. The ideal candidate will have extensive Administration experience ideally within a Corporate environment and have also performed general PA Duties.



* Actively manage diaries for the Team, arranging internal and external appointments as appropriate.
* Perform Routine Administrative tasks. ie answering telephones, scheduling meetings, dealing with incoming post etc.
* Act as a point of contact for all management teams and provide assistance where possible.
* Actively plan, arrange and coordinate Team meetings and Centre Managers Days.
* Organise and book travel and accommodation for the team as requested.
* Actively manage all correspondence producing letters, reports, presentations and other documentation using Microsoft Office.
* Actively manage and prioritise the teams e-mails, responding or drafting replies where necessary and referring relevant correspondence on to other Managers.
* Support the process of tracking all property management reporting, chase outstanding reports and action points as directed.
* Prepare presentation material and papers as requested to parent company boards, clients, Occupiers and colleagues.
* Input data into records, reports, spreadsheets as reasonably requested by Managers
* Look up payment records/expenditure on system
* Ensure professional and positive relationships are maintained with all external companies via both telephone and in person.
* Ensuring filing systems are set up and managed and usable by appropriate personnel
* Manage processes such as expenses and processing of invoices as required
* Provide support and cover as directed.
* Undertake ad-hoc projects as requested.
* Experienced Administrator
* Articulate Communicator - both verbal and written
* Multi-tasker
* Able to demonstrate professionalism, discretion and confidentiality at all times
* Attention to detail
* Microsoft Office - Advanced:
* Word
* Excel
* PowerPoint
* Power BI

This position is paying up to 30k offers 25 days holiday plus Bank Holidays and an excellent Pension.

My client is interviewing for this position immediately

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

skills

general administration