what is a data entry professional?
Data entry focuses on inputting information into various files, records and software. When you do data entry, you collect information from records and enter it into a database or a document application like Word. Data entry jobs involve a lot of computer work, but some professionals also transcribe data into paper records or audio recordings. Data entry professionals often input new customers into a company's customer database, transcribe meeting notes into an official document or input financial information into accounting software. Everything that involves writing, typing or entering information is data entry work. There is a wide variation in the level of responsibility given to data entry professionals. While some enter huge amounts of routine data into basic software, others sort information and decide what to do with various pieces of data.
where do data entry professionals work?
The field of data entry is very broad. Most people picture data entry as a job done by administrative workers in an office. Many offices hire people to work in data entry. However, almost all industries need data entry workers. You'll find data entry jobs in industry, hospitality, manufacturing, creative environments and more. Any field involving information storage needs data entry.
Would working as a data entry professional suit your clerical and computing skills? Then read on to find out what competencies and qualifications you need to thrive in a data entry role.
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According to National Careers, the salary of an entry-level data entry clerk is £15,000 per year. Entry-level jobs usually require minimal experience or skills and attract a lower salary. When you are experienced in data entry and have specialised skills in using computer applications or transcriptions, your compensation package increases to £25,000 per year.
Since the role is primarily entry-level, it carries few extra benefits. However, you will have multiple opportunities to build your salary. For instance, employers pay higher hourly rates for overtime, and you can also receive bonuses for completing jobs on time.
factors that impact data entry professionals' pay
Data entry salaries vary a lot since the tasks differ. For example, one job may involve simply entering customer data into a spreadsheet, while another might include using complex programmes and working with highly specialised equipment. In general, more complex jobs requiring independent work pay higher. You also get a higher salary if you work as a full-time data entry professional instead of a temporary assistant. Job location affects your pay as well. If you work in a high-end business or a region with a high cost of living, expect a higher salary.
types of data entry professionals
The main types of data entry jobs you will encounter include:
- remote data entry: remote data entry professionals complete their tasks in a remote location. You choose your work hours depending on the workload and the clients' time zones. Most employers pay remote data entry workers per project or by word count instead of hourly wages.
- in-house data entry: as an in-house data entry professional, you complete data entry tasks for one client or multiple in-house clients. The work involves data entry jobs like transcription, and you receive hourly wages for your work. Some employers also provide full employment benefits.
working as a data entry professional
Becoming a data entry professional involves entering data and information into computers. The role is labour-intensive as it requires typing large documents or transcribing hours of recordings. Read on to learn more about a data entry professional's specific responsibilities and skills.
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data entry professional job description
Some of the duties of data entry professionals include:
- compiling and organising data and information: as a data entry worker, you organise and manage data in an organisation. You compile information, enter it into spreadsheets, and store it in databases. Sometimes, you create physical documents and transfer data to a computer system for storage.
- collecting data: as a data entry worker, you collect data and information on behalf of your employer and store it for future use. You record meetings and transcribe them for future reference. You also take minutes and dictations from senior employees.
- fulfilling general administrative tasks: as a data entry professional, you assist with office administration. For instance, you sort and distribute incoming emails and letters. You also answer phone calls and respond to visitors' queries and requests.
- scanning, printing and storing documents: in an office setting, the data entry professional operates the printing and photocopying machines. Your job is to ensure the company keeps accurate records by scanning documents for electronic storage. You also print and store physical documents for future reference.
- reviewing company data for errors: as a data entry professional, you need to ascertain the information entered into the company database is accurate. You must avoid mistakes during transcriptions to ensure the company has error-free records.
- securing company information: as a data entry professional, you maintain the information security of the company databases. Regularly backing up the information can prevent data loss.
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work environment
Your work environment depends on the type of job you take. For many people, data entry happens in a typical office environment. You sit at a desk or in a cubicle where you interact with co-workers. If you are working with archival documents, you spend a lot of time in file rooms. Remote data entry jobs take place wherever you can find an internet connection, so there are extensive options for working from home or other locations.
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who are your colleagues?
As a data entry professional, your colleagues may include copy typists, data entry clerk, call centre operators and audio typists. You are likely to work in close proximity to transcribers and telephonists, as well as other specialists like accountants, data analysts and administrative assistants.
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work schedule
Data entry professionals often work in offices that follow a typical 9 am to 5 pm schedule. Many remote workers also follow a regular office schedule because their company wants them to be available during office hours. However, you can choose your timetable if you do freelance and contract work. Some companies encourage data entry work at night and at weekends. The type of job also affects your work hours. Data entry can be full-time or part-time. Some office workers have a standard 40-hour workweek. However, contractors sometimes work fewer hours per week, while at other times, they work overtime to complete big projects.
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job outlook
As a data entry professional, your best opportunities involve using your skills and experience to transition to complex jobs. Often, working in data entry helps you network in an office and take on more administrative tasks. Some data entry workers choose to get additional qualifications to become analysts or other specialised jobs.
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advantages of finding a data entry professional job through randstad
Finding your data entry professional job through Randstad provides important advantages such as:
- a wide variety of training and development opportunities
- an experienced contact person to provide help if needed
- a range of opportunities in your area
- get paid weekly or monthly, depending on the job
- temporary and permanent contracts
Want a permanent contract? A temporary job as a data entry professional is often a stepping stone to an attractive permanent job. Every year, thousands of people earn a permanent contract with great employers thanks to a temporary job found through Randstad. What's more, many companies recruit their permanent employees through Randstad too!
education and skills
To become a data entry professional, complete the following qualifications:
- college course: you don't need a post-secondary qualification to get a data entry job. However, acquiring more skills improves your career prospects. You can take a Level 1 or 2 certificate for IT users at college to build your computer skills. Some data entry workers start with a Level 2 diploma in business administration.
- work experience: to become a data entry professional, prior experience in a similar role is an advantage. You can start with internships and volunteer work to build your typing and data entry skills.
skills and competencies
Some of the skills that a data entry worker needs include:
- computer skills: you must be familiar with computer programmes since you will input and edit electronic data. You require proficiency in using Microsoft Office, scanners and printers.
- language skills: as a data entry worker, you need excellent reading and writing skills. Your job involves writing documents, and you need exceptional proofreading skills to avoid mistakes.
- self-motivation: you often work with minimal supervision and need self-motivation to complete your tasks. Sometimes, your duties are repetitive; without self-motivation, you cannot complete your tasks on time.
- attention to detail: as a data professional, you need to be detail-oriented to deliver high-quality work. For instance, you must input and store accurate information in computer databases.
FAQs
FAQs about working as a data entry professional
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what do you do in a data entry job?
You spend most of your time sitting down and typing in a data entry job. You start by looking at pieces of paper, audio files, computer documents or other information sources. Then, you sort the information and type it into a programme, database or spreadsheet.
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what are some data entry skills?
The main data entry skill is the ability to type quickly and accurately. You need a combination of language, organisational and observational skills.
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how do I start data entry?
Many data entry jobs are remote, and you can choose from a wide pool of positions. Start by using the internet to browse for data entry jobs. Then, create a CV and submit it. If the company likes your CV, it will usually ask you to pass a typing test and an interview before hiring you.
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is a data entry job hard?
Data entry is not highly challenging, but you should be comfortable with technology and be able to type. However, some positions require careful concentration throughout the day, which can be challenging for some people.
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do data entry jobs pay decently?
Data entry jobs pay better than many other entry-level jobs. The work pays quite well for the level of education and experience required. Many companies pay by project, so if you type faster, you will make more.
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how do I apply for a data entry professional vacancy?
Applying for a data entry professional job is easy: create a Randstad profile and search our data entry job offers. Then simply send us your CV and cover letter. Need help with your application? Check out all our job search tips here!
