Working location: NI Audit Office, 106 University Street, Belfast, BT6 1EU
Clearance level: Standard
Pay band: hourly rate £13.53 (salary £26,136)
Hours: 37 per week / Flexi-time core working time of 10-12 and 2-4
Benefits: hybrid working providing up to 2 days WFH per week / free on-site car parking and EV charging / bike parking /free on-site gym with changing/shower facilities/ well-being and games rooms.
ROLE PURPOSE: primarily diary/calendar management and email inbox monitoring and management to include dealing appropriately and promptly with correspondence and follow up for the senior leadership team.
MAIN DUTIES AND RESPONSIBILITIES
PA is responsible for providing an administrative support service to the full Senior Leadership Team comprising the Comptroller and Auditor General, Chief Operating Officer and 6 Directors.
The principal duties and responsibilities will include
Managing Diaries and arranging meetings;
Dealing with telephone calls, emails and correspondence promptly including appropriate follow up and redirection;
Providing administrative support to the Comptroller and Auditor General , Chief Operating Officer and 6 Directors as may be required including drafting response to correspondence and data collation
Taking minutes at various meetings;
Supporting events and meetings with setup arrangement and hospitality as required;
Full word processing, spreadsheet and database service;
Photocopying;
Providing hospitability as appropriate
Maintaining and updating knowledge by identification of own training and development needs, updating skills and attending relevant training courses as agreed with manager.
The post holder will also be expected to demonstrate NIAO's commitment to the principles of equality, fairness and diversity in the way in which you deal with others
Applicants must possess:
- A minimum of 5 GCSEs at grade C or above to include English Language;
- At least one year's experience of personal assistant/executive assistant duties supporting senior management, gained within the last 5 years.
iii. Knowledge and practical experience of word processing, spreadsheets and databases; and
In addition to satisfying the above essential criteria applicants will also be expected to display the following qualities and skills and provide evidence of these at interview.
- a) Good communication and interpersonal skills;
- b) A high level of initiative, drive and motivation;
- c) A high level of confidentiality and discretion
- d) Reliability under pressure and willingness to accept responsibility;
- e) Ability to work on own and as part of a team in a busy office; and
- f) Well developed organisational skills
Randstad Business Support is acting as an Employment Business in relation to this vacancy.
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