18 jobs found for administrator

Legal Administrator Legal Administrator - Property - Leading Company - Croydon - Permanent Are you a proven legal support or Administrator seeking work with a leading company in-house legal team based in Croydon?Do you have Property, legal or conveyancing experience and looking to build your career within property?Would you be interested in a career in property law and developing new skills?Our leading Property Management client have an exciting opportunity for a Legal Administrator to join the team on a permanent basis in Croydon.Full training will be provided. You will be working as part of the legal Administration team, you will help ensure operations run smoothly and efficiently through out the legal cycle of Property management.This position would suit a candidate with some legal administration experience interested in moving into the property and conveyancing sector Monday to Friday 9am to 5:30pm 37.5 hrs per weekExcellent working conditions Full training and support provided Up to £20k Basic (depending on experience)- reviewed on an annual basisAttractive benefits scheme Qualifications supportDuties Include:Generating search packsSending out information packs to 3rd partiesGeneral enquires via phone and email #Liaising closely with the estate manager and finance department to obtain informationResponding to all re-mortgage enquiriesProcessing transfer/charge documentationArrears / Apportionment assessmentAttend to additional enquiries from vendor and purchaser's solicitorsIssuing Certificate of Compliance for Land Registry where applicableRe-assignment of properties when legal notices are receivedSystems management / Data entryGeneral AdministrationExperience Needed:Property management, legal, conveyancing or similar experience / ExposureProven Administration experienceHighly organisedStrong IT skillsStrong levels or accuracy and attention to detailProfessional and motivatedApproachable and customer focusedFor further information, please apply today or contact Rob Davies on 01489 560180 Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.Candidates must be eligible to live and work in the UK.For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Complaince Administrator Compliance Administrator - North Finchley - Permanent - Leading Property Company Are you a proven administrator seeking work in North London with a leading employer?Do you have administration experience relating to property, repairs or maintenance compliance such as Facilities Management?Our leading Property company based near North Finchley are seeking a professional and motivated Administrator to join the compliance team on a permanent basis. Working as part of a team, you will provide administrative support to the compliance and contractor team by logging and checking new maintenance contractors, checking compliance and managing out of hours processes for the out of hours team Immediate start available Leading company Progression and development Excellent range of company benefits and training Excellent working environment Duties include: Check and monitor the team shared email in-box Process new requests and compliance requirements Ensure all new cases are processed in a timely manor within process Update internal management information reports (including use of excel) Conduct customer calls to obtain contractor performance feedback Liaise with the out of hours team with regards to queries or investigations Review out of hours requests and tickets to ensure SLA's were met General administration Experience:Proven administration experience Experience within a relevant industry e.g. Property Repairs, Facilities management or general building maintenance Able to manage a work pipeline and work under pressure where required Competent IT skills including basic use of Excel Keen to learn and develop new skills Immediate to start or short notice For further details, please apply today Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.Candidates must be eligible to live and work in the UK.For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Legal Administrator Legal Administrator - Croydon - Leading Company - Permanent Our Client, a leading property management company are currently looking for a Company Secretarial & Legal Administrator to join their team in Croydon. If you have a strong admin background and are looking for an opportunity to forge a career then look no further Company Secretarial & Legal Administrator - Croydon MAIN DUTIES AND RESPONSIBILITIESPRE SALE - ENQUIRIESProcess all solicitors' enquiries on property disposal.Generate invoice for pack.Generate solicitors packAttend to additional enquiries from vendor and purchaser's solicitors, liaising closely with the estate manager and finance department.RE-MORTGAGE ENQUIRIESResponding to all re-mortgage enquiries directly with the mortgage company or the owners' solicitors.POST SALE COMPLETIONRe-assignment of properties when legal notices are received.Arrears / Apportionment assessment.Processing transfer/charge documentation - Receipting Notices.Issuing Certificate of Compliance for Land Registry where applicable. COMPANY SECRETARIAL SHARES / MEMBERSHIPEntering the transfer into the register.Ensuring the stock transfer form and old share certificate have been received and at this timeIssue new share certificatesAttending to lost share certificates.Maintaining records of members/shareholders on each company. ***INFORMAL AND GENERAL MEETINGSArranging meetings and liaising with the property managerBooking the venue for the meetings.Issuing notices and sending out the relevant information for the meetings.Diarising to pass relevant papers to property manager attending the meeting.Handling any proxies which may arise. ***COMPANIES HOUSEFiling of all changes of Directors / Secretary with Companies House.Responding to queries from Companies House.Completing and filing Confirmation Statements GENERAL7.1 Raising internal invoices/credit notes for all other fees and processing them on the system.7.2 General filing.7.3 Any other duties as directed.7.4 Processing/administering lease enquiries/consents/extensions.7.5 Processing Land Registry enquiries.PERSONAL REQUIREMENTSGood understanding of Residential Property Management and current legislationWell developed interpersonal and communications skillsCustomer focusedAbility to work on own initiativeGood numerical skillsDiplomacyAbility to work as a team playerAbility to multi-task, prioritise workload and work under pressureIf you feel like you possess the required skill set for the above then please press apply now. Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.Candidates must be eligible to live and work in the UK.For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Randstad CPE are working with a valued FM client who are looking for an experienced Administrator to join their team on a long term temporary basis for 6 months in Cumbernauld. For this role you must have 2 years minimum experience within administrationYou will be required to carry out the following duties;Must be proficient in the use of Microsoft excel and word and have the ability to learn new bespoke packagesStrong administration experienceGood telephone mannerIf you are keen to discuss this role please give me a call on 0141 248 7212/ 07810 656770 or send an updated CV Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.Candidates must be eligible to live and work in the UK.For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Helpdesk Administrator | London Bridge | £24,000 per annum | FM Service Provider I am recruiting for an experienced facilities Helpdesk administrator based in London Bridge, it is a great opportunity for the right candidate to further their career within facilities. The successful candidate will have a proven track record in within administration and Helpdesk, preferably within facilities.The ideal candidate will be immediately available and able to start at short notice. You will require an understanding of administration with a proven track record in offices or any other commercial site.Package Salary: £24,00025 days holidayPension, healthcare BenefitsWork for a large, well established contractor.Work for an exciting and fast paced site.Duties will includeGeneral administration workDealing with Maintenance Engineers- Assigning them to jobsClosing jobs down when they are completedPPMSRaising Purchase ordersInvoicingHours of work8am - 5pm RequirementsProven admin experienceGood communication skills Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.Candidates must be eligible to live and work in the UK.For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Randstad CPE are working with a valued FM client who are looking for an experienced Administrator to join their team on a temporary basis in East Kilbride.For this role you must have 2 years minimum experience within administrationYou will be required to carry out the following duties;Must be proficient in the use of Microsoft excel and word and have the ability to learn new bespoke packagesStrong administration experienceGood telephone mannerIf you are keen to discuss this role please give me a call on 0141 248 7212/ 07810 656770 or send an updated CV Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.Candidates must be eligible to live and work in the UK.For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Are you from an Administration or Scheduling background, seeking a new challenge?My client has an immediate opportunity for a Maintenance Scheduler to join their busy Property Services Department.The successful applicant will join the team initially on an interim basis with the view of becoming a permanent member of staff.Responsibilities:Provide a comprehensive administrative support service which includes;Liaise with residents in relation to maintenance requirements. Schedule appointments in trade staff diaries.Order required works through the internal housing maintenance repairs system by raising works orders and associated purchase orders.Upon completion of works reconcile invoices to the relevant works orders checking that the works instructed have been completed.Assist with correspondence and complaints received from tenants, ensuring that issues raised are dealt with efficiently and effectively at all times.Establish, develop and maintain effective working relationships with externals agencies, contractors and internal service areas to achieve a consistent and coordinated approach.Assist with the resident satisfaction survey process ensuring key KPI data is collected through carrying out telephone surveys as and when required. Requirements:The successful candidate will have previous scheduling experience, ideally gained within a Responsive Repairs environment. Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.Candidates must be eligible to live and work in the UK.For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

ReceptionistReceptionist / Switchboard - West Croydon - Leading employer - Permanent - Full Time Are you a proven receptionist / switchboard operator seeking a new role in West Croydon?Are you looking for an employer of choice who is a market leader that values its workers?Our leading Property client based in West Croydon is seeking a professional and motivated Receptionist / Switchboard Operator to join the team on a permanent basis. Working as part of the busy reception team, you will help play a key role in providing excellent customer service over the phone and face to faceImmediate start availableFull time permanent work (Monday to Friday 9am to 5:30pm - 37.5 hours)Working with a leading employerExcellent working environmentExcellent range of company benefits£18.5k P/A + Benefits (reviewed annually)25 Days holiday + Bank holidayDuties include:Switch board operationProviding excellent customer service over the phoneDirecting calls to the relevant departmentResponding to queries and requests via phone and emailMeet and greet visitorsSign in and out guestsBook meeting roomsManage keys register for contractorsExperience: Proven reception and switchboard experienceExperience of handling large call volumesProfessional, motivated and keen to learnImmediate to start or short noticeLocal to Croydon or able to commute within reasonFor further details, please apply today Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.Candidates must be eligible to live and work in the UK.For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Are you looking for a career with an established 'employer of choice' that can offer you structured training and clear development and progression in the world or property?If you possess good customer skills, strong administration experience and seeking a career within property and you are driven, motivated and keen to progress, please read on! Personal Requirements:Good Understanding of Lettings & Residential Property Management and current LegislationCommercial understanding of the business operationWell-developed interpersonal and oral communication skillsGood Excel and Word SkillsAbility to work on own initiativeGood numerical skillsAbility to work as a team playerAbility to prioritise word load and work under pressure Strong organisational skillsProblem solving and dispute resolutionmanaging a small team but not essentialMain Duties and Responsibilities Managing accounts administration for Lettings under HML Shaw brand, plus any further lettings portfolios that may integrate into the HML Shaw brand.Carry out day to day tasks in accordance with the RICS Code of Practice Overseeing a small team of accounts assistants, ensuring a smooth completion of tasks for both Rent and Commercial Service ChargesPurchase LedgerCashierDemandsBank ReconciliationsArrears ChasingAny other ad hoc dutiesDepositsDeputise for the Head of Lettings Accounting in her absenceAttend Client MeetingsConducting annual appraisals for the teamPrepare and complete monthly and quarterly client statementsEnsure all clients are paid their rental income in line with the management agreement.Client accounting duties - managing a small portfolio of Service charge commercial blocks. This portfolio will increase in time with new business and some existing clients due to restructure.Year-end processAudit queries/draft accountsClient reportingOther ad hoc duties.Raising Quarterly Management FeesSetting up new Clients/Properties/Tenants on the systemCarrying out performance reviewsOrganising holidays and training Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.Candidates must be eligible to live and work in the UK.For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Our Client is currently looking for a Receptionist in Rugby Would you like the chance to work with a market leading brand?Immediate start Holiday Cover Experience Needed:Proven Administration experience Immediate to start or short notice periodPrevious Receptionist or related experience Professional, motivated and drivenSolid IT skills Monday to Friday and the hours of work are 7:30am-4:30pm If the role is of interest please send your Cv in the first instance or call Catherine @ Randstad on 01489560233 Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.Candidates must be eligible to live and work in the UK.For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Contract Administrator | Weybridge | £27,000 per annum | FM Service Provider Our client is a multinational FM and support services leader, praised for their 5* approach to service delivery and customer service. They are looking to recruit an innovative and dynamic candidate to join their Corporate Services division based in Weybridge.PackageSalary: £27,00025 days holidayPension, healthcareMain Responsibilities:Contract Delivery:Support the team with relevant administration tasks to meet & exceed the agreed contractual Key Performance Indicators and Service Level Agreements throughout the contract lifecycle.Admin & Reporting: Ensure all necessary electronic and paper records, including timesheets are completed by the team in a timely manner to meet internal and customer deadlines.Meetings:Attend where necessary and take responsibility for appropriate actions - at client meetings, working closely with the service delivery team and other colleagues to resolve requests and issues as quickly and efficiently as possible.Financial Performance:Work closely with the contract manager to support all WIP processes relating to the contract and coordinate any additional costs as necessary relating to suppliers or subcontractors.Commercial Aspects: Work closely with the commercial team and contract manager to gain a full understanding of the contractual obligations from ourselves and the customer.Invoicing: Carry out invoicing processes in line with contractual payment terms to ensure all chargeable works carried out are captured and submitted for invoicing in a timely and accurate manner.Customer Service: Deliver exceptional service standards to meet client & service partner expectations and ensure all operational difficulties are resolved with the supporting management teamNational Operations Centre:Liaise with the schedulers and the helpdesk to ensure the allocation of PPM tasks are produced by Concept to ensure appropriate sign off for reporting.Communication: Communicate closely, share information and updates regularly with all team members, the client and end users to support the drive for service improvement across the contractLearning & Development: Take responsibility for your own learning and development activities supported by your line manager and the Performance & Development ReviewSkills:Positive solution driven mind-setAccurate and clear written communication & information sharing skillsProactive to solve potential difficulties & conflictProfessional approach and demonstrates respect for othersTeam working ethicDeals constructively with first level complaints & criticismAbility to work independently and demonstrates initiativeTakes responsibility and confidently makes decisionsWilling to learn from othersExperience:Previous similar or relevant experience of working with clients & end usersUndertaking basic financial support - invoicing/WIP/inputting timesheets and expensesBasic commercial awareness - working within SLA's and KPI's.Microsoft Office IT Skills intermediateDemonstrable experience in similar customer facing or service provider role.Able to multi task in a high-pressured environmentExceptional levels of customer serviceFor anymore information please e-mail me on Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.Candidates must be eligible to live and work in the UK.For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Sheltered Scheme Manager I am working with one of my clients who are looking for a Sheltered Scheme Manager to join their team in Manchester. Must have a DBS. This role will be on a contract basis but could lead to a permanent position for the right candidate.Benefits:Weekly payPotential for long term workYour Responsibilities Actively engage with residents to support and promote independent livingBe adaptable as the role can change daily to support the demands of the residents Proactively manage the customer journey including start to end tenancy set up and ongoing managementResponsible for banking guestroom income, TV license monies and petty cashMake sure that new residents are welcomed and understand how all the services operateRespond effectively to concerns and complaints, escalating to line management as appropriate or requiredDevelop and maintain an effective and professional relationship with all residentsExperience and SkillsValid enhanced DBS Competent with face to face, phone and email communicationBe mindful of vulnerable people.If you are interested, please call Olivia on 07780 227141. My client is looking for someone to start immediately. -- Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.Candidates must be eligible to live and work in the UK.For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Works Scheduler Works Scheduler - Coleshill - Full Time - Leading CompanyDo you have planning, scheduling or Facilities Helpdesk experience and are seeing a new exciting role?Are you a customer focused, professional and seeking work with a leading employer?Are you professional, reliable and hard working?Our leading Building Maintenance client based in Coleshill are seeking x2 Planners/Schedulers on a Temp to Permanent basis. Working as part of a team, you will ensure the client premises are running smoothly and where needed logging faults and arranging building repairs. You will play a key role in dispatching engineers and planning both reactive and pre-planned maintenance within client service level agreement times.Immediate start 8-5 or 9-6 Monday to Friday £22k-£23k p/a (depending on experience) Excellent working environment Full training and development Temp to permanent after probation Duties Include:Logging calls and emails on internal systems Prioritising jobs for field engineers Booking and dispatching engineers / field staff Chasing work completion Escalating issues to management Ensuring works are completed within the given SLA General administration - ordering parts, updating job information Data entry Processing payments and raising purchase order numbers Experience needed:Proven phone based planning or scheduling experience Property, Facilities management or similar experience Attention to detail and high levels of accuracy Strong organisational and prioritisation skills Professional, motivated and customer focused Experience of scheduling tools such as Maximo, Miami or PlanonHard working and committed Immediate to start or short notice For further information, please apply today Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.Candidates must be eligible to live and work in the UK.For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Randstad CPE are currently recruiting for a Customer Care Coordinator in Lincoln on behalf of a leading provider of facilities management solutions. Tasks & Responsibilities:Maintain a prompt, efficient and reliable service level to all customersAnswering and dealing with customer faults / queries on the telephone in the first instance to ensure company resources are not wasted on unnecessary service provider visits. Take ownership of problems and ensure they are dealt with to the customer's satisfaction.Ensure that quality checks on completed work are carried out on a regular basisEffectively using IT systems from an administrative perspective. Using basic Windows packages, together with experience of using MaximoPerson Specification: GCSE Maths / EnglishIT Skills - Microsoft Word / Excel Experince of using Maximo To be customer focused and possess excellent listening and communication skills.If this role is of interest please apply or call Olivia Lawson on 0113 234 5745 for more information Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.Candidates must be eligible to live and work in the UK.For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Commercial Gas Engineer (mobile) | London (within m25) | £40,000 - £45,000 | FM Service Provider An exciting opportunity has arisen for a mobile Commercial Gas Engineer to join a growing Facilities Management and Maintenance Company, covering London (within m25)Responsibilities include Servicing, fault finding and repairing of:Mobile role covering planned and reactive maintenanceCall out will be approx 1 in 4Ensure that reactive tasks throughout the site/region are completed and be proactive in highlighting areas where improvements can be made.Ensure that all relevant paperwork/CAFM is completed regarding PPM, reactive and breakdown works and that it is passed without delay to the contract administrator.The position will require you to provide engineering support in emergency situations, and to act as instructed by Gas Safe requirements e.g. issuing of warning notices etc. to ensure business and operational safety. Candidates must have:Experience working with commercial boilersCommercial gas (Essential)LPG including catering and Laundry and Oil qualifications (Desirable)Clean driving licence Benefits Include:Call out and OT availableNew van IncludedPrivate Health Care25 days Holiday + Bank Holidays -Job Types: Full-time, Permanent Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.Candidates must be eligible to live and work in the UK.For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

PERSONAL REQUIREMENTS ConfidentAbility to work on own initiativeGood numerical skillsIT literateDiplomacyAbility to prioritise workload and work under pressure MAIN DUTIES AND REPONSIBILITIES To provide administration support to the compliance and support services team who would be overseeing the contractor accreditation scheme and Out of Hours service. To monitor the CAS inbox which receives all requests from Property Managers for contractor set ups. To manage the CAS Onbase workflow to ensure that all contractors signing up to the scheme have sent the correct documents. To ensure all renewal documents are obtained upon expiry of the contractors' insurance (if signed up as an approved contractor). To ensure that all contractors added to the system comply with the requirements set out by HML/ARMA. To distribute all Data Capture forms received from the Out of Hours service to the relevant PM. To liaise with the Out of Hours provider in regards to any complaints/queries received from the PMs in regards to the service that has been received. To keep all spreadsheets up to date so that the correct information is held by the Out of Hours service provider in regards to property information and Property Manager. The successful candidate will be required to help the team leader develop the systems and processes that are already in place for the Contractor Accreditation Scheme and Out of Hours service whilst ensuring that the current service continues to meet expectations. The candidate will be required to have a working knowledge of Onbase and be confident using Excel. Due to the volume of incoming correspondence received from Property Managers, the candidate will need to be able to work under pressure and prioritise their workload effectively. Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.Candidates must be eligible to live and work in the UK.For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Are you looking for a career with an established 'employer of choice' that can offer you structured training and clear development and progression in the world or property? MAIN DUTIES AND RESPONSIBILITIES Reception Telephone Answer telephone within 3 rings.Wear headset if leaving reception for a short time to undertake other duties.Take details from each caller: telephone number, name, property, reason for call and forward call to relevant person / their voice mail / send message by email.Ensure answerphone service is switched on at 5.30pm and off by 9am.Listen to answer machine messages left overnight and forward message to relevant person by email. Visitors Establish who they are, who they are meeting and inform the relevant person.Ensure visitors sign in and sign out of the office using the Visitors Book. Offer visitors a seat in reception or take to the meeting if appropriate.Offer and provide refreshments if appropriate. Contractors Establish who they are, who they are meeting and inform the relevant person.If collecting keys ensure contractors sign the Key Book and enter a telephone number.If returning keys, ensure correct entry in the Key Book is dated and the keys are given to the Minor Maintenance Team. Meetings Manage bookings for the boardroomSet up boardroom for meetings if necessary and clear afterwards.Arrange refreshments if required.Reception Overall responsibility for keeping reception clean and tidy. Incoming post Open, date stamp and sort post to relevant departments then distribute as appropriate.Stamp all invoices with 'invoice data stamp' and pass to Purchase ledgerSign for packages and pass to appropriate person. Outgoing post Ensure post provided to reception is accurately weighed and franked and ready for post collection at the appropriate time, Ensure recorded / special delivery items are appropriately stamped and ready for post collectionArrange couriers as requested and ensure they provide a good service. General Monitor credit level on franking machine and apply credit as necessary liaising with Finance Department.Check fax machine and pass documents to relevant person.Keep fax machine stocked with paper and cartridges. ADMINISTRATION SUPPORT Assist with bulk mail merge printing, collating, envelope stuffing.Assist with copying / scanning documents. Equipment and stock Ensure office printers and vending machines are maintained and repaired promptly when necessary. Maintain records of equipment repairs, maintenance and service contractsEnsure the kitchen is well stocked with milk and beverages.Ensure there are sufficient stocks of stationery (letterhead/comp slips/envelopes etc).Report any IT issues to IT department and colleagues if necessary. Office Ensure the office file is maintained and kept up date. Deal with office contractors: ie cleaners / maintenance etc. Arrange repairs and liaise if further issues. Deal with day to day calls from sales/recruitment agencies/suppliers etc.Report any office problems to Business Head / Heads of Dept.Ensure you know the location of your riser cupboards and fuse boards in case of office works or power failure. Archiving Maintain accurate archive list. Arrange deposit and retrieval of archived documents when necessaryArrange shredding or disposal of documents when necessaryAny other duties as directed.HEALTH & SAFETYEnsure first aid kit is stockedEnsure fire extinguishers ( if any ) are maintained PERSONAL REQUIREMENTS Confident and professional telephone mannerCommon sense and an ability to work on own initiativeGood numerical and IT skillsAbility to multi taskAbility to deal diplomatically with challenging clients on the phone and in person.Ability to prioritise workload and work under pressure Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.Candidates must be eligible to live and work in the UK.For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

MULTI SKILLED ENGINEER REQUIRED! Our multinational client is seeking an Engineer!This is a great opportunity not only if you are looking for great exposure also if you are looking for long term work opportunity!GENERAL OVERVIEWEnsure that routine PPM is carried out to all mechanical and electrical plant in accordance with Site task schedules and asset lists.Ensure that suitable spares are available to carry out both maintenance and reactive works.Ensure that all relevant paperwork is completed regarding PPM, reactive and breakdown works and that it is passed without delay to the contract administrator.Ensure that Method Statements and Risk Assessments are prepared, and used for all tasks undertaken to ensure safe working practices at all times.Ensure the provision of a Safe and Healthy working environment. To include the wearing of uniform and PPE at all times.Supervising and monitoring of sub-contractors works whilst they are on site undertaking maintenance.INFORMATIONMonday - Friday8am - 5pm£16.35 per hour + weekly pay + holiday pay + pensionArrange and provide holiday and sickness cover at short notice and be flexible in their working patternsQUALIFICATIONS Technical background or formal education, HNC/HND/Foundation Degree would be advantageousApprenticeship in electrical/mechanical maintenanceBOAS/BG01 training would be desirableCity and Guilds 236 A&B (2360 parts 1 and 2) or equivalent would be desirableIET 17th edition would be desirableCity & Guilds 2394 / 2395 or 2391 Electrical Testing & Inspection would be desirableWorking knowledge of Microsoft Office, including Word and OutlookExperience of using a CAFM systemGood experience and track record in working in Facilities ManagementGood knowledge of building services and legislationThe current environment is filled with enthusiastic and motivated individuals. If you are interested in joining their customer focused team you first must:Have previous experienceBe reliable and flexible; able to consider extra hours if neededIf you are interested in this position, Please use the apply button below. Alternatively you can call Kay on 01489 560 153 or 07464517743 Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.Candidates must be eligible to live and work in the UK.For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.