Often viewed as a jack-of-all-trades, an administrator is required to have a hugely varied skill set, an unwavering level of reliability, and the ability to constantly multi-task on the go. Job responsibilities can include anything from stocking up stationery levels to answering the phones or taking down the minutes of high-level management meetings.
One thing administrator roles all tend to have in common is that they play a vitally important role in the smooth running of the company, and the individuals in them are responsible for helping everyone else in the organisation to be as efficient as they can be. This article will explain how administrators can stand out in their work, and make themselves truly indispensable to their organisations.
Be strong support.
One of the key things to accept is that administrators need to avoid standing out for all the wrong reasons. If an individual agrees to take on a task for a colleague, the colleague needs to know that it will be completed when requested.
Any evidence of unreliability will quickly see other employees stop relying on the administrator, which can be disastrous for office productivity. Good administrators do need to fly under the radar to some extent, as they are essentially there to enable others to do their jobs and to ensure that the office runs smoothly.
There’s no reason why administrators can’t stand out in their roles, however. One of the best ways to make an impact is to try and be as proactive and forward-thinking as possible at work.
As an example, if an administrator suspects they are going to be asked to complete a task - such as fetching sandwiches for the participants of an overrunning meeting or completing some urgent data entry work - they can make a positive impact by volunteering to do it before being asked, and demonstrating forethought in this way.
Show you are motivated.
Another effective way to shine in an admin position is to demonstrate a positive, motivated attitude. A great way to do this is to make time to focus on personal development. Learning some extra skills can make a world of difference to how valuable an administrator is viewed at work while keeping things fresh and challenging for the individual.
Whether it’s focusing on learning shorthand to take down notes over the telephone more effectively, or learning some basic accountancy skills to help when dealing with financial figures, learning extra skills can be incredibly beneficial.
It’s also worth spending some time getting to fully understand the intricacies of commonly used software packages, such as Excel and Word, to make the most of any time spent using them.
As administrators frequently interact with all staff members, the admin individual often sets the tone for the office and can make a huge difference to levels of morale simply through their general demeanour and attitude.
Bringing in cakes for everyone occasionally or simply making an effort to spread contagious positivity is a great way to stand out as a positive influence within an office environment.