When interviewing for an HR assistant job, it is important to show up a few minutes early and come ready and dressed to impress. Maintain eye contact, stay confident, and offer a good, solid handshake. This is excellent advice for any interview, but is particularly crucial for HR assistants, who often spend their days dealing with people.

Prior to the interview, learn as much as possible about the hiring company including what it does, which services it provides, its structure, history, and any special HR policies it may have. It is also a good idea to be up to date with basic employment laws.

Take the time to look over the job description once again in order to be completely familiar with the requirements and responsibilities associated with the role.

Information for HR assistant candidates

The HR assistant - definition provided here - is often the individual responsible for maintaining employee records, processing payroll, conducting interviews, and acting as an employee advocate. It is important for any company to hire the right person for this role since the HR department is there to facilitate dialogue between employers and employees.

A good HR assistant will be diplomatic, organised, and quick thinking. He or she will also have a clear interest in helping people, be trustworthy, and interested in possibly furthering his or her career in the field. Their daily duties may include filing, research on potential employees, handling phone calls, dealing with employee conflicts, and record keeping. HR assistants are also responsible for the maintenance of confidential employee records.

As with all job interviews, it is essential that one be prepared for the meeting and be ready to demonstrate an interest in human resources.

Be ready to answer typical questions as well as those relevant to employment law and basic HR practices. Because the HR assistant role is an entry-level position, most interviewers will not expect a lot of previous experience but it is helpful to do a little homework on the industry so that it is possible to speak intelligently about it.

The competition for an HR assistant’s vacancy is competitive, so performing well at the interview stage is critical.

As the interview is the most important aspect of the hiring process for this position, it is vital to be prepared. In order to help candidates prepare themselves sufficiently, here are some commonly asked HR assistant candidate questions.

HR assistant interview questions

  • How does your academic and professional background relate to the HR assistant position?
  • Have you read our HR assistant job description?
  • Do you think you can perform the duties listed with complete confidence and responsibility?
  • Do you have any prior experience in recruitment or HR?
  • Are you interested in developing your career within the HR department
  • Name the most important skills an HR assistant should have.
  • What makes you qualified to be an HR assistant?
  • Please give some examples of situations where you have been called upon to resolve a dispute.
  • What did you do and how successful were you?

General interview questions

  • Tell us a little bit about yourself.
  • Where would you like to be in the next five years?
  • Why did you leave your last job?
  • What do you know about our company?
  • Why should we hire you?

Scenario interview questions

  • How do you handle conflicts with employees?
  • You’ve made a mistake processing the payroll. What do you do about it?
  • The HR manager is unavailable but there is a conflict between a manager and a member of his/her team. How do you proceed?
  • How would you rate yourself in managing positive relationships between co-workers, vendors, clients, and stakeholders?