On behalf of a Global organisation Randstad are keen to recruit an experienced Facilities Assistant to join a large Corporate Office environment based in Belfast City Centre.
The successful candidate will be responsible for supporting the facilities helpdesk, providing professional front of house and reception cover for corporate client visitors whilst supporting external contractors, suppliers and maintenance staff operate efficiently & effectively onsite.
If you thrive in a corporate environment and have a passion for operational excellence with a diligent and positive attitude to work, we want to hear from you!
Benefits
- Permanent post with scope for career development
- Competitive salary of £22000 per annum - 32 hour working week
- Monday - Thursday, no Fridays or weekends.
- Enhanced holiday & pension package
- Training & development
- City centre based, high spec office location
Requirements
- Previous experience in facilities /corporate office experience highly desirable
- PC literate including the use of Microsoft Word, Excel is essential
- Prior experience within Legal, Corporate or professional services highly desirable
- Ability to prioritise workload to balance multiple projects and deadlines
- Excellent verbal and written communication skills
- Strong rapport building & relationship management skills
- Self-motivated and the ability to identify efficiencies
- Diligent with a keen eye for detail
Responsibilities:
- Meeting room set-up - Ensure that all conference/meeting rooms are set up in advance of the bookings to the required standard
- Reception and front of house duties
- Management of external contractors & suppliers
- Professional engagement with visitors and clients onsite
- Ensure that rooms are turned around promptly and that there are no delays for subsequent bookings
- Deliver catering to meeting rooms and remove when appropriate
- Mailroom services - Ensure service provider performs deliveries and collections to high standards and where necessary report any failures to Office Manager
- Provide assistance to ensure regular and efficient internal delivery programme of incoming items
- Ensure efficient process of all outbound postal items and record where necessary
- Ensure paperwork is logged and completed appropriately
- Facilities Helpdesk support, log helpdesk jobs/queries with FM contractor
- Ensure reactive works are completed in a timely manner and all appropriate paperwork is completed.
- Complete security access procedures for new staff, visitors, contractors etc. in conjunction with Receptionists.
- First Aid and Fire warden responsibilities once full training has been provided
- Building walks & inspections
Randstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.
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