personnel assistant.

We are seeking a highly organized and proactive Personnel Assistant to provide comprehensive administrative support to a team of 13-15 solicitors, including 4 key partners. This role is essential for the smooth operation of our legal practice, ensuring that our professional staff can focus on their client work. The ideal candidate will be a detail-oriented individual with strong communication skills and a professional demeanor. This is an excellent opportunity for someone looking to develop their administrative skills within a fast-paced legal environment.

Key Responsibilities:

• Administrative Support: Provide direct support to 2-3 key individuals, managing their schedules, correspondence, and general administrative tasks.
• Diary and Travel Management: Manage the diaries of multiple solicitors, scheduling appointments, court dates, and internal meetings. Book and organize all aspects of business travel, including flights, trains, accommodation, and ground transportation.
• Meeting Coordination: Schedule and prepare for internal and external meetings, including booking meeting rooms, arranging catering, and distributing agendas and supporting documents.
• Client and Partner Relations: Organize and coordinate visits from clients, partners, and other external stakeholders, ensuring a professional and welcoming experience.
• Financial Administration: Process and manage expense reports for the solicitors, ensuring all claims are submitted accurately and on time.
• Case File Management: Create and maintain new electronic files for all new cases, ensuring all relevant documents and information are accurately logged and accessible.
• General Office Duties: Assist with other administrative tasks as required, including answering phones, managing correspondence, and maintaining office supplies.

Required Skills and Qualifications:.

• Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• A high level of attention to detail and accuracy.
• A proactive and positive attitude with the ability to work both independently and as part of a team.
• Prior experience with case management software is a plus, but not required.

Training:

• Full training will be provided on our internal electronic file management systems and case management software.

Randstad Business Support is acting as an Employment Business in relation to this vacancy.