Project Administrator
This is a brand new and exciting role within one of our Animal Health clients. This role will be part of the commercial division and will be a vital aspect of this department's future success.
The role will involve (but not limited to):
- Take full responsibility for the execution of regular meetings which will include gathering of all documents, preparing documentation for circulation, creating and monitoring Agenda Plans and accurately recording all minutes, follow up on actions etc;
- Managing and maintaining complex calendars and scheduling a range of internal and external appointments;
- Booking and arranging domestic and international travel;
- Take responsibility for ensuring vendors are set up on the system and liaising with them to facilitate the process; Understand and be familiar with compliance procedures and processes;
- Act as a safeguard for all contracts before finalisation and ensure all contracts are filed accordingly;
- Take full responsibility for raising purchase orders and invoice processing and tracking;
- Monitor and track spending for the financial year which includes running financial reports on SAP and reconciling forecasted spend with actual spend (tracking expenditure against budget/forecast);
- Meeting preparation including drafting agendas, briefing papers, gathering documentation for any internal and external meetings and other internal meetings as required;
- Flagging systems for timelines and monitoring of project stages and potential timeline issues; Provide a comprehensive range of support services, including administrative support to the various project teams and team members;
- Demonstrate high levels of integrity and discretion in handling confidential information and dealing with professionals inside and outside the organisation;
- Any other ad-hoc duties that may arise.
Key requirements
- A minimum of 5 years relevant experience providing comprehensive administrative, support and project management for a large commercial department within a large organisation;
- Ability to multitask, to prioritise and complete work effectively, to tight deadlines and to a very high standard;
- Flexible and adaptable individual with a constructive 'can do' attitude who is willing to contribute to the development of the organisation;
- Outstanding organisation skills;
- High attention to detail;
- Punctuality on all aspects of work and experience in meeting deadlines;
- Expert in all Microsoft Office products (Word, Excel, PowerPoint, Outlook etc.);
SAP experience would also be beneficial.
Skills required for this role
- Exceptional multi-tasking experience;
- Experience in managing forecasts, budgets and budget/expense tracking;
- Experience in managing POs from creation to closure;
- Ability to communicate effectively with colleagues at all levels of the organisation; Experience in managing complex projects that involve managing team members across various departments to achieve results on time;
- Experience in project management and managing simultaneous projects.
Randstad encourage applications from individuals of all ages & backgrounds. Whilst appointments will be made on merit alone candidates must be able to prove their right to work in the UK or the Republic of Ireland (as relevant). Randstad acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003
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