Congress & Events Coordinator (24-Month Contract)
Salary: €45,000 - €50,000 per annum (DOE) Contract Type: 24-Month Contract
The Role Are you a highly organized and proactive events professional looking for a new challenge in a global environment? We are seeking a dynamic Congress & Events Coordinator to manage international congresses and high-impact events. This role is part of a global commercial center of excellence, supporting the execution of both owned events and major international exhibitions to strengthen brand presence and stakeholder engagement.
Key Responsibilities
End-to-End Event Coordination: Support the planning and execution of congresses and exhibitions, including venue research, supplier liaison, and delegate management.
On-Site Logistics: Coordinate travel, accommodation, registration, and on-site support during event setup, live execution, and breakdown.
Budget & Administration: Track event budgets, manage invoices, purchase orders, and expense reporting while preparing detailed post-event ROI and performance reports.
Stakeholder Collaboration: Liaise with internal marketing, sales, and communications teams, as well as external agencies and venues, to ensure flawless execution.
Marketing Support: Work with digital teams on event registration pages, surveys, and social media promotion to enhance the customer journey.
Operational Excellence: Ensure all event activities strictly comply with internal policies, health & safety, and data privacy standards.
Requirements
Experience: 3+ years of relevant experience in managing congresses, events, and meetings.
Industry Knowledge: Experience in the life sciences or a related regulated industry is a significant advantage.
Technical Proficiency: Strong skills in Microsoft Office (Teams, Zoom, Excel) and familiarity with project management platforms like Asana.
Communication: Excellent interpersonal skills with the ability to manage complex projects and diverse stakeholders simultaneously.
Travel: Willingness to travel approximately 20% of the time to support on-site activities.
What we are looking for The ideal candidate is a motivated self-starter who thrives in a fast-paced environment. You should have a creative approach to problem-solving and a meticulous eye for detail to ensure every event is delivered to the highest standard.
Randstad encourage applications from individuals of all ages & backgrounds. Whilst appointments will be made on merit alone candidates must be able to prove their right to work in the UK or the Republic of Ireland (as relevant). Randstad acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003
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