Purchasing Administrator
● Department: Production
● Reporting to: Head of Production
● Location: Solihull (Office-based)
● Pay Rate: £15.00 per hour
● Hours: Monday to Friday, 9:00 AM - 5:30 PM (37.5 hours per week)
● Contract Type: Temporary Ongoing
● Annual Salary Equivalent: £29,250
About the Role:
Client's Production Team is looking for a detail-oriented and proactive Administrator to join the team on a temporary basis. You will play a vital role in supporting the production team with finance and procurement-related administrative tasks, with a strong focus on Purchase Order (PO) creation and maintenance, ERP data updates, and Excel reporting. This is an excellent opportunity for someone with solid administrative and systems experience to join a dynamic, fast-paced environment and contribute to the smooth running of the supply chain and production operations.
Key Responsibilities:
... - Create, amend, and manage Purchase Orders (POs) within the ERP system in alignment with production schedules.
- Ensure all PO changes are accurately reflected and tracked within ERP software (training will be provided).
- Maintain up-to-date and accurate records of production orders, vendor details, and delivery timelines.
- Assist in tracking goods-in and invoice matching processes with finance and procurement teams.
- Provide regular PO status reports and flag discrepancies to stakeholders.
- Support internal stakeholders with ad hoc data analysis using advanced Excel functions (e.g., VLOOKUP, PivotTables, conditional formatting).
- Liaise with suppliers and internal departments to resolve PO-related queries or issues.
- Assist in preparing documentation for audits, reconciliations, and month-end close activities.
- Maintain department filing systems, both digital and physical, ensuring documentation is easily accessible.
- Perform general administrative duties to support the wider Production team.
Skills & Experience:
- Previous experience in a similar finance or procurement admin role (within supply chain, production, or finance is advantageous).
- Proficient in Microsoft Excel - confident with formulas, lookups, PivotTables, and large data sets.
- Experience working with ERP systems (e.g., SAP, Oracle, NetSuite, or similar) desirable.
- Excellent attention to detail and data accuracy.
- Strong organisational and time management skills with the ability to manage multiple priorities.
- Clear and confident communication skills, both written and verbal.
- A proactive approach to learning - training will be provided, but a self-starting attitude is key.
Benefits of Temping with Client (via Randstad):
- On-site experience at one of the UK's most exciting brands.
- Opportunities for future permanent roles for high performers.
- Free on-site gym, café, and parking at Client HQ.
- Weekly pay and dedicated support from Randstad throughout your assignment.
Randstad Business Support is acting as an Employment Business in relation to this vacancy.
