POSITION | Company Secretarial Administrator
HOURS OF WORK | 9.00am to 5.30pm
BENEFITS PACKAGE | C - General
DIVISION | B-hive Property Solutions (ES)
QUALIFICATION LEVEL | GCSE Grades A to C including Maths and English
Company Profile
B-hive Property Solutions is part of the Vegner Group of Companies. The Vegner Group is a property service group established in 1991. With over 30 years' experience the business specialises in the management of blocks of flats and offers other related services such as insurance broking, lettings management, surveying, company secretarial and the provision of concierge staff. The group has revenues of approximately £31m, and has over 650 employees, 180 of which are based at clients' buildings. We also administer the employment (payroll and HR support) for a further 150-200 staff employed directly by our clients.
Headquartered in Richmond the group operates from 18 locations across England. The highest concentration of staff is in the Southeast of England.
Role Purpose
This role will enable the employee to gather a broad understanding of the Company Secretarial Department as a whole and will quickly allow them to gain experience in many different areas of the industry as well as the customer service aspect of the role.
Primary Responsibilities
- To provide administrative support to clients that have appointed Company Secretarial Services Ltd as their Company Secretary.
- Upon instruction from the Property Manager to prepare and issue all AGM notices.
- To scan and save all Company Accounts for managed developments that are received from the Finance Department.
- To keep ShareReg updated with all Director appointments and resignations and amend PMS as required.
- Send out Directors calls to seek appointments for new Directors on instruction from the Property Manager.
- Arrange Company Secretarial Appointments and Resignations on instruction from Business Development and Customer Services.
- File the Annual Confirmation Statement at Companies House.
- Set up of new Management Companies on instruction from Business Development
- To issue letters and welcome packs to all new leaseholders upon notification of reassignment of a property.
- To deal with returned mail and keeping correspondence details up to date and to manage incoming post
- Any Land Registry and Companies House administrative tasks that may be required.
Person Profile / Skill Set
- Ability to work on own initiative
- Good numerical skills
- IT literate
- Quick learner
- Diplomacy
- Ability to mutli-task, prioritise workload and work under pressure
- Ability to take instruction from colleagues and work as a team
Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.
Candidates must be eligible to live and work in the UK.
For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
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