executive assistant.

The ideal candidate will be proactive, resourceful, and adept at managing a diverse array of tasks to ensure the seamless operation of our leadership team. You'll be instrumental in ensuring a positive representation of the Directors' and Business's brand.

Key Responsibilities:
● Calendar and Schedule Management:
○ Proactively manage Director's time, utilising initiative and forward planning.
○ Effectively and promptly manage meeting requests.
○ Act as a liaison among leadership, employees, and stakeholders (both internal and external).
○ Prepare Director's agendas and set expectations for meetings.
○ Organise, coordinate, and host Webex meetings.
● Travel and Expense Management:
○ Arrange travel through SAP Concur and liaise with AMEX Travel Centre for bookings, accommodations, transport, itineraries, visas, and travel agendas.
○ Coordinate travel agendas across different locations with internal and external stakeholders.
○ Handle expense claims and report submissions via SAP Concur.
○ Process purchase requisitions and orders through internal tools.
● Communication:
○ Act as the primary point of contact between leadership and internal/external stakeholders.
○ Manage internal announcements for special events and celebrations.
○ Document actions/minutes and distribute meeting notes.
● General Administrative Support:
○ Act as the central point of contact for the Director's team's calendar and announcements, celebrating events and promoting team cohesion.
○ Manage event logistics for internal and external stakeholders.
○ Prepare and edit reports, presentations, and other documents as required.
○ Organise and maintain files, records, and documentation with a high level of confidentiality.
○ Collaborate with stakeholders and the EA community across all business segments to share best practices, coordinate joint events, and represent the Leadership and Organisation.

Minimum Requirements:
● Exceptional organisational and time management skills.
● Highly effective at multitasking with strong prioritisation capabilities.
● Proficiency in Microsoft 365, e.g., Outlook, PowerPoint, Excel, Word, and SharePoint.
● Excellent written and verbal communication skills.
● Ability to handle confidential information with discretion.
● Strong problem-solving and decision-making skills.
● High level of professionalism and adaptability.
● Proactive, can-do attitude and a commitment to teamwork.
● Experience in collaborating with multicultural teams and an awareness of different time zones.
● 5 years of experience in a similar role.

Randstad Business Support is acting as an Employment Business in relation to this vacancy.