Job Description - HR Administrator
Location - Solihull (On-site)
Duration - Until 31st December
22 hours per week(9-3 or 8-2)
Main Purpose of the Role To provide a full administration service, ensuring effective and efficient support for HR processes and systems.
Key Responsibilities
General HR Administration
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● Provide high-quality administrative support to the Business HR Manager (BHR).
● Manage and maintain HR systems such as:
○ Webonboarding (electronic contracts)
○ Absence Manager
○ Workday (HR system of record)
● Update systems with accurate information and generate reports as required.
● Assemble data and compile statistics and reports from various sources (files, systems, etc.).
● Respond to and act on priorities from the BHR Manager.
New Starters & Onboarding
● Manage the new starter process:
○ Coordinate inductions and liaise with line managers.
○ Ensure setup for IT, pay, and benefits is completed.
○ Lead the Solihull induction.
○ Ensure new hires are informed about their benefits.
● Generate and manage HR documentation including:
○ Employment contracts
○ Offer letters
○ Secondment letters
○ Bonus change letters
Employee Relations & Meetings
● Take notes during Employee Relations (ER) meetings.
● Occasionally travel to other sites (e.g., Abingdon, Maidenhead) for disciplinary or other meetings (mileage covered by Abbott).
● Maintain confidentiality of all sensitive information (e.g., terminations, settlement agreements).
Admin & Office Support
● Create and manage Purchase Orders.
● Handle HR expense and invoice queries, including FB60 processing.
● Maintain physical filing and ensure commercial files are up to date.
● Maintain HR trackers.
● Support general business administration needs.
● Respond to employee queries on low-level HR matters.
Event & Training Coordination
● Assist in arranging HR-led events such as:
○ Inductions
○ Training sessions
○ Wellbeing events (e.g., Know Your Numbers)
Education & Skills
● Proficient in Microsoft Office (Word, Excel, PowerPoint)
● Strong written and verbal communication in English
● Fast and accurate typing skills
Experience
● Prior experience in a general administrative or HR admin role
● Comfortable working in high-pressure environments
● Confident in presenting and engaging with various audiences
Challenges of the Role
● Adapting to frequently changing priorities and urgent tasks
● Keeping updated with evolving company policies and procedures
● Developing understanding of HR systems and internal processes
● Learning the business structure and needs quickly
Randstad Business Support is acting as an Employment Business in relation to this vacancy.
