Location: Maidenhead, Berkshire
Department: Regional Operations / Executive Support
Duration: 12 months
Payrate: £44,000
About the Role
We are seeking an experienced, highly organised Office & Projects Manager to drive operational excellence across our Maidenhead office. Acting as a central pivot for regional operations, this role combines office administration, procurement and invoice management, event organisation, and key business project delivery directly alongside the General Manager.
If you are a proactive problem solver with exceptional communication skills who thrives in a fast-paced environment, this role offers a diverse and impactful scope across multi-disciplinary teams.
Key Responsibilities
Procurement & Financial Administration
- Act as the primary contact for purchasing, vendor agreements, Master Services Agreements (MSAs), and Statements of Work (SOWs).
- Manage purchase orders, invoice processing, expense approvals, and vendor compliance onboarding.
- Identify cost-reduction opportunities, negotiate supplier terms, and optimise purchasing procedures.
Event & Travel Management
- Schedule, budget, and execute internal and external events, congresses, and business conferences.
- Coordinate travel, accommodation, and transportation for executive leadership and external clients.
- Oversee compliance documentation for marketing and market access initiatives (PSAs, market research, indirect sponsorships).
Executive Support & Office Governance
- Provide high-level administrative support to the General Manager, including diary management, travel arrangements, and expense reports.
- Lead onboarding, equipment procurement, system access, and induction schedules for new team members.
- Oversee sales/marketing support material warehousing, approvals, and distribution controls via internal platforms.
- Lead ad-hoc operational projects and key strategic initiatives as assigned by the General Manager.
What We Are Looking For
- Experience: Proven track record in office management, project coordination, executive support, or procurement administration.
- Education: Bachelor's degree, diploma, or equivalent professional background.
- Technical Skills: Advanced proficiency in Microsoft Office and Outlook; experience with document approval or enterprise workflow systems is an advantage.
- Key Attributes:
- Exceptional written and verbal communication skills (Fluent/Professional English).
- Strong negotiation, problem-solving, and budget-tracking abilities.
- High attention to detail with the ability to manage multiple competing priorities independently.
- Collaborative mindset with strong interpersonal skills to build trust across internal and external stakeholders.
Why Join Us?
This position offers a central role within a dynamic business environment, giving you direct visibility with executive leadership and cross-functional teams across Europe. You will play a vital part in maintaining smooth daily operations while driving key business projects forward.
To Apply: Please submit your CV along with a brief summary highlighting your relevant office management and project coordination experience.
Randstad Business Support is acting as an Employment Business in relation to this vacancy.
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