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    2 Permanent Secretarial & admin jobs found in Belfast

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      • belfast, northern ireland
      • permanent
      • £24,000 - £25,000 per year
      • randstad business support
      On behalf of a Global organisation Randstad are keen to recruit an experienced Facilities Assistant to join a large Corporate Office environment based in Belfast City Centre. The successful candidate with be responsible for supporting the facilities helpdesk, providing professional front of house and reception cover for corporate client visitors whilst supporting external contractors, suppliers and maintance staff operate efficiently onsite. BenefitsPermanent job£24000-£25000 per annum40 hours per week - start and finish times - 8-4, 9-5 or 10-6Enhanced holiday packagepensionCity centre based Requirements Previous experience in a facilities role/office experience is essentialPC literate including the use of Microsoft Word, Excel is essentialLegal, Professional Services or Corporate background is essentialAbility to prioritise work to balance multiple projects and deadlines.Excellent verbal and written communication skills.Self-motivated and the ability to multi-task Responsibilities: Meeting room set-up - Ensure that all conference/meeting rooms are set up in advance of the bookings to the required standardReception and front of house dutiesManagement of external contractors & suppliersProfessional engagement with visitors and clients onsiteEnsure that rooms are turned around promptly and that there are no delays for subsequent bookingsDeliver catering to meeting rooms and remove when appropriateMailroom services - Ensure service provider performs deliveries and collections to high standards and where necessary report any failures to Office ManagerProvide assistance to ensure regular and efficient internal delivery programme of incoming itemsEnsure efficient process of all outbound postal items and record where necessaryEnsure paperwork is logged and completed appropriatelyFacilities Helpdesk - Log helpdesk jobs/queries with FM contractorEnsure reactive works are completed in a timely manner and all appropriate paperwork is completed.Complete security access procedures for new staff, visitors, contractors etc. in conjunction with Receptionists.First Aid and Fire warden responsibilities once full training has been providedRandstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.
      On behalf of a Global organisation Randstad are keen to recruit an experienced Facilities Assistant to join a large Corporate Office environment based in Belfast City Centre. The successful candidate with be responsible for supporting the facilities helpdesk, providing professional front of house and reception cover for corporate client visitors whilst supporting external contractors, suppliers and maintance staff operate efficiently onsite. BenefitsPermanent job£24000-£25000 per annum40 hours per week - start and finish times - 8-4, 9-5 or 10-6Enhanced holiday packagepensionCity centre based Requirements Previous experience in a facilities role/office experience is essentialPC literate including the use of Microsoft Word, Excel is essentialLegal, Professional Services or Corporate background is essentialAbility to prioritise work to balance multiple projects and deadlines.Excellent verbal and written communication skills.Self-motivated and the ability to multi-task Responsibilities: Meeting room set-up - Ensure that all conference/meeting rooms are set up in advance of the bookings to the required standardReception and front of house dutiesManagement of external contractors & suppliersProfessional engagement with visitors and clients onsiteEnsure that rooms are turned around promptly and that there are no delays for subsequent bookingsDeliver catering to meeting rooms and remove when appropriateMailroom services - Ensure service provider performs deliveries and collections to high standards and where necessary report any failures to Office ManagerProvide assistance to ensure regular and efficient internal delivery programme of incoming itemsEnsure efficient process of all outbound postal items and record where necessaryEnsure paperwork is logged and completed appropriatelyFacilities Helpdesk - Log helpdesk jobs/queries with FM contractorEnsure reactive works are completed in a timely manner and all appropriate paperwork is completed.Complete security access procedures for new staff, visitors, contractors etc. in conjunction with Receptionists.First Aid and Fire warden responsibilities once full training has been providedRandstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.
      • belfast, northern ireland
      • permanent
      • £22,000 - £24,000 per year
      • randstad business support
      Due to continued customer demand and business growth across the UK, our client, a leading player within the Distribution sector, are keen to recruit and experienced Stock Control / Supply Chain Administrator for their Belfast based depot. Benefits:Permanent job opportunity£22 - £24K per year37.50 hours per week Monday to FridayEnhanced holiday package Pension Requirements:GCSE in Mathematics and English Customer Service experience essential. Previous knowledge of Transport, Distribution or Logistic sectors highly desirable.Office Admin skills, including Microsoft packages. Knowledge of stock control or supply chain systems highly desirable.Excellent communication skillsMust be a team playerAbility to work under pressure in a fast paced Industrial environment essential Responsibilities:Maintain traffic diary with all incoming deliveries ensuring its liveMake ownership of paperwork - issue paperwork to Ops and return along with corresponding weighbridge dockets/supplier documentationReceipting of stock within 24 hours, dealing with any issues to maintain integrity of stock to ensure all costs are accounted forDeal with all incoming drivers from issuing paperwork to weighbridgeCo-ordinate any supplier damages/returns by liaising with internal quality & stock controlUpdate any changes in incoming dates to sales/ops so plans can be amended & customers to be informedEnsure all necessary paperwork is scanned onto document library and filed accordinglyCOA are uploaded onto necessary portal to allow sales to accessInput and process purchase orders onto the in-house systemMaintain the production schedule by issuing works orders and updating them to maintain M4 integrity Randstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.
      Due to continued customer demand and business growth across the UK, our client, a leading player within the Distribution sector, are keen to recruit and experienced Stock Control / Supply Chain Administrator for their Belfast based depot. Benefits:Permanent job opportunity£22 - £24K per year37.50 hours per week Monday to FridayEnhanced holiday package Pension Requirements:GCSE in Mathematics and English Customer Service experience essential. Previous knowledge of Transport, Distribution or Logistic sectors highly desirable.Office Admin skills, including Microsoft packages. Knowledge of stock control or supply chain systems highly desirable.Excellent communication skillsMust be a team playerAbility to work under pressure in a fast paced Industrial environment essential Responsibilities:Maintain traffic diary with all incoming deliveries ensuring its liveMake ownership of paperwork - issue paperwork to Ops and return along with corresponding weighbridge dockets/supplier documentationReceipting of stock within 24 hours, dealing with any issues to maintain integrity of stock to ensure all costs are accounted forDeal with all incoming drivers from issuing paperwork to weighbridgeCo-ordinate any supplier damages/returns by liaising with internal quality & stock controlUpdate any changes in incoming dates to sales/ops so plans can be amended & customers to be informedEnsure all necessary paperwork is scanned onto document library and filed accordinglyCOA are uploaded onto necessary portal to allow sales to accessInput and process purchase orders onto the in-house systemMaintain the production schedule by issuing works orders and updating them to maintain M4 integrity Randstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.

    vacancies on Monster

    Our partner Monster has 2 postings in belfast.

      • belfast, n ireland
      • full-time
      • Four Seasons Health Care Group
      We are currently recruiting for a Home ; As a Home Administrator you will provide comprehensive administrative support to the Home Manager and ensure the effective operation of administrative systems and ; As one of the largest healthcare providers in the UK it’s important to us to couple great care with meaningful and enjoyable experiences.As a Home Administrator you will be:Responsible for supporting the centralised sales, purchase ledger, and payroll systems by providing accurate information to meet required deadlinesDrafting standard communications including letters and emails on behalf of the Home ManagerProviding first point of telephone and face-to-face contact for visitors and callers to the HomeDevising and maintaining databases and spreadsheetsCollating statistics and produce reports.Producing documents and presentations from materials providedResponsible for the provision of weekly/monthly submissions to the Managing Director or central Support functions including Finance, HR, Payroll, LegalAssisting with the maintenance of effective filing systems including resident files and personnel files for each colleagueResponsible for an organised and effective archiving process, ensuring that files are stored safely and securely and can be easily retrievedAttending meetings in the Home, producing complete and accurate notes/formal minutes and co-ordinating the circulation of information and action points immediately following the meeting. Devising and operating admin systems in support of functions within the HomeTo succeed you will beA team player who engages well with othersStrong communicator with good interpersonal skillsOrganised and sympathetic, remaining calm under pressureAble to multitask and a good coordinator who can work unsupervisedFlexible and adaptable to changePassionate about careIf you possess these qualities then experience of working as a Home Administrator isn’t ; We provide you with excellent learning, development and support opportunities, to equip you with the knowledge and skills to make a real difference in the role.We offer you a great range of benefits, which include:Competitive salaryGenerous holiday entitlementRefer a Friend scheme of £150 (unlimited referrals)Free mealsAccess to excellent trainingCareer development opportunitiesDiscounts and benefits suited to your lifestyleFree onsite parkingFree uniformNEST work place pension contributionsLong service awards
      • belfast, n ireland
      • full-time
      • Smart Recruit Online
      Are you an experienced scheduler and would like a fantastic opportunity to grow and delvelop within the Security Industry? Now is your chance - We need you!This role will require you to schedule upto 200 Security Officers, ensuring Holiday and Pay queries and SIA licence renewal requests are responded to promptly. This will be the perfect role to demonstrate your expert organisational skills and your naturally helpful nature will ensure you have job satisfaction every day.This is a Monday to Friday role working 8 hours per day with a flexible pattern between to Free On site parkingResponsibilities of an Area Operations Admin Support/Scheduler:Providing rostering and scheduling to ensure minimal pay queries, no dropped shifts.Ordering Uniforms for all staff.First point of contact for security personnel queries and ensure customer information records are updated and maintained.Ensure all personnel have undertaken the appropriate training and have been issued with an SIA licence or LDN to meet industry requirements in order to be deployed.Carry out general Office administrative duties.Essential SkillsRostering or Scheduling expierence in a similar role.Right to Work in the UK with a 5 year checkable history.Proven Customer service experience with excellent customer focus.Good organisational skills, ability to prioritise with evidence of excellent administrative skills.Ability to work under own initiative.The capability to work under pressure, multitask with a variety of challenges.About CompanySecuritas Benefits: Paid holiday, company pension and life assurance schemeDiscounted gym membership, wellness advice and supportCycle to Work Scheme, car lease and new car purchasing schemes Employee discounts and cashback savings across hundreds of your favourite high street brands, online shopping, holidays, and days outCity & Guilds accredited training program for professional and personal development.Integrity, Vigilance, and Helpfulness are the core values that Securitas is built on to shape a long-term, financially successful enterprise for our customers, employees, and shareholders.Securitas is an all-inclusive employer, and we encourage individuality within our company. If you want to know more about why Securitas is the world's leading security group, and our continuing work in the diversity & inclusion space, please visit our website.Join the Securitas Team today!

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