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    1 job found for interim executives

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      • feltham, london
      • temporary
      • £28.00 - £29.00 per hour
      • sap
      Do you a flair for supporting senior management? Are you well-organised with excellent time-management and skills? Are you looking for a full-time role where you manage your own workload?Do you have experience of Concur expenses processes, diary management and making travel arrangements?We may have just the job for you! A leading multinational software company is seeking an experienced executive assistant to provide support x2 of their Senior Mnaagers both remotley and on site in Feltham, London.Benefits:Competitive hourly rateFree on-site restaurant facilitiesFree car parkingParticipation in a generous annual bonus schemeCombination of office and home-based workHours or work - Monday to Friday 08:30AM to 17:30PM.This assignment is on going for a minmum of 3 monthsResponsibilities: The Executive Assistant will be responsible for handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. The Executive Assistant will interact with staff (at all levels), sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. Expert level written and verbal communication skills, strong decision making ability and attention to detail are vital.Calendar management, requiring interaction with both internal and external executives and assistants, to coordinate internal and external meetingsMonitor actions and manage remindersManage internal and external correspondenceOrganise and support meetings, conference calls, video conferences with Internal & External StakeholdersCo-ordinate travel arrangements (especially for Middle East and Africa): flights, hotels, transfers reflected in calendarsPrepare documentation for visas and liaise with Visa Agency ServicePrepare/Manage Travel Expense Reports in Concur according to Global Travel Policy and local country policy and follow through with audit queriesSupport leadership team with communications & meetings as well as contact point to upper managementManage workflows and monitor team vacation requests, purchase orders, internal orders, distribution lists, Inventory etc.Maintain organisational chartsPerform and monitor purchase activities (e.g. office material, business cards, 3rd party purchasing), including master data creation and administration, creation of shopping carts, reporting and tracking on purchase orders. Updating materials including PowerPoint and excel spreadsheets for meetings and presentationsManage shared drives and communities.Administration support for new starters into the team to include ordering of equipment and monitoring induction.Central contact and all other ad-hoc support as needed by managerDeveloping collaborative work relationships within own team and cross-functionalSupport in communication within the teams and across units and cultures Requirements:Apprenticeship as secretary or commercial qualification or comparable experienceStrong organizational,prioritization and communication skillsAbility to handle confidential and sensitive information appropriatelyExcellent knowledge of Microsoft Office and preferably of SAP internal administration toolsHigh motivation and high service orientationFlexible, able to work independently and in a proactive mannerA pragmatic problem solver with sound diplomatic skillsAbility to multi-task and work under tight deadlinesFluency in English, both written and spokenAbility to communicate with all levels of management internally and externally If you want to make your mark with a world-leader in their field, in a modern and progressive environment, then apply today by and send your CV.
      Do you a flair for supporting senior management? Are you well-organised with excellent time-management and skills? Are you looking for a full-time role where you manage your own workload?Do you have experience of Concur expenses processes, diary management and making travel arrangements?We may have just the job for you! A leading multinational software company is seeking an experienced executive assistant to provide support x2 of their Senior Mnaagers both remotley and on site in Feltham, London.Benefits:Competitive hourly rateFree on-site restaurant facilitiesFree car parkingParticipation in a generous annual bonus schemeCombination of office and home-based workHours or work - Monday to Friday 08:30AM to 17:30PM.This assignment is on going for a minmum of 3 monthsResponsibilities: The Executive Assistant will be responsible for handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. The Executive Assistant will interact with staff (at all levels), sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. Expert level written and verbal communication skills, strong decision making ability and attention to detail are vital.Calendar management, requiring interaction with both internal and external executives and assistants, to coordinate internal and external meetingsMonitor actions and manage remindersManage internal and external correspondenceOrganise and support meetings, conference calls, video conferences with Internal & External StakeholdersCo-ordinate travel arrangements (especially for Middle East and Africa): flights, hotels, transfers reflected in calendarsPrepare documentation for visas and liaise with Visa Agency ServicePrepare/Manage Travel Expense Reports in Concur according to Global Travel Policy and local country policy and follow through with audit queriesSupport leadership team with communications & meetings as well as contact point to upper managementManage workflows and monitor team vacation requests, purchase orders, internal orders, distribution lists, Inventory etc.Maintain organisational chartsPerform and monitor purchase activities (e.g. office material, business cards, 3rd party purchasing), including master data creation and administration, creation of shopping carts, reporting and tracking on purchase orders. Updating materials including PowerPoint and excel spreadsheets for meetings and presentationsManage shared drives and communities.Administration support for new starters into the team to include ordering of equipment and monitoring induction.Central contact and all other ad-hoc support as needed by managerDeveloping collaborative work relationships within own team and cross-functionalSupport in communication within the teams and across units and cultures Requirements:Apprenticeship as secretary or commercial qualification or comparable experienceStrong organizational,prioritization and communication skillsAbility to handle confidential and sensitive information appropriatelyExcellent knowledge of Microsoft Office and preferably of SAP internal administration toolsHigh motivation and high service orientationFlexible, able to work independently and in a proactive mannerA pragmatic problem solver with sound diplomatic skillsAbility to multi-task and work under tight deadlinesFluency in English, both written and spokenAbility to communicate with all levels of management internally and externally If you want to make your mark with a world-leader in their field, in a modern and progressive environment, then apply today by and send your CV.

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