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      • city of london, london
      • full-time
      • Rail Partners
      Job Title: Rail Partners Executive Assistant - 9-month maternity coverSalary: £35,000 - £50,000 paRole Type: Temporary full time - 9 Month maternity leave coverLocation: Trafalgar Square, LondonThe Company:Rail Partners exists to make the railway better, by harnessing the expertise and commercial drive of the private sector. It does this for the benefit of those who use it, our customers, and those who pay for it, including taxpayers, strengthening the economy, and supporting net zero ambitions.Rail Partners plays a key role in representing its members interests (Owning Groups, Train Operating Companies and Freight Operating Companies) in the national debate about the future of the rail industry and its role in supporting the wider economy, environment, and prosperity of the nation as it transitions to the end state as imagined in the Williams- Shapps Plan for Rail.This is an opportunity to join an organisation at its inception which will take it on a journey to support the wider transformation of the UK rail industry, for passengers and the transport of freight across the country.Rail Partners strives to provide an open and inclusive working environment, working collectively, taking accountability and being agile are important indicators of success.Key accountabilities of the role:This is not an exhaustive list and you may be asked to undertake additional activities which are considered to be reasonable for the role and capability, but things you can expect to be involved with include:Supporting the Directors of Rail PartnersManaging the diaries of the Directors and helping them to prioritise, including resolving diary conflicts and ensuring they are able to use their time to best effectManaging the Directors' long and short-term priorities and deadlines to enable them to deliver better outcomes for the membership.Ensuring Directors have relevant materials from the appropriate teams to ensure their ability to positively and effectively engage with the wider team, membership and stakeholdersArranging hospitality and travel arrangements (catering, dinners, hotels, transport) for Directors where required.Engaging members and other stakeholdersSetting up external and internal meetings, seminars, events and conferences as required ensuring good communication with members and stakeholders.Providing secretariat support where required - circulating agendas, keeping minutes, and ensuring relevant supporting documentation is prepared and circulatedActing as a point of contact for train operating company (TOC) members regarding cross-discipline issues and communications pertinent to Rail Partners.Supporting good governance within Operator ServicesProviding secretariat for Operator Services governance groups including coordinating the annual timetable of meetings, circulating agendas, keeping minutes and ensuring relevant supporting documentation is prepared and circulated.Engaging with chairs and the Director of Operator Services to plan forward agendas and facilitate effective meetings, events and workshops.Ensuring agendas and any relevant supporting documentation are prepared and circulated where necessary.Assisting with project management and deliverySupporting the procurement and management of consultants as required.Playing your part in making Rail Partners a great place to workPersonally, demonstrating the attributes of the organisation's culture.Contributing to wider discussions about the effective management and running of the organisation.Working collaboratively with colleagues across the organisation, on specific projects as required.The Candidate:Strong track record of working effectively with senior leaders in an agile environmentTrack record of managing multiple diaries and resolving scheduling conflictsEvent/project managementStrong knowledge and understanding duties covered by executives and how these linkProactive, adaptable and flexible with the ability to work independently at pace and to use initiative to resolve problemsAbility to multi-task and prioritise workload efficientlyStrong communication and interpersonal skillsAbility to look forward and plan workloadsKnowing when and how to refer complex issuesExcellent office skills working with deadlines, use of relevant office IT systems and MS Office applicationsAble to build constructive working relationships quickly and effectivelyRewards:26 days holiday + bank holidays paDefined Contribution Pension - Employee chooses between 3% and 8% of salary, and employer contributions are twice that amount.Private medical insurance.75% discount on national rail travel.Rail Partners embraces hybrid working.Bonus up to 5% - subject to business and individual performance.CLOSING DATE: 1 July 2022Candidates with the relevant experience or job titles of: Admin Assistant, Receptionist, Administration, Administrator, Admin, Business Support, Support Officer, Business Officer, Administration Executive, Administration Officer, Admin Officer, Customer Service, Office Assistant, Accounts Assistant, General Assistant, Administrative Assistant, Office Support, Sales Support, Customer Support Assistant, Office Admin, Customer Services Executive may also be considered for this role.
      • city of london, london
      • full-time
      • Elevation Recruitment
      Elevation Recruitment Group have an exciting opportunity available for an Executive Assistant to work for a Global multi-site service business, based in the City of London. This role is to be based in the London office with some flexibility to work from home.We are looking for an extremely organised Executive Assistant who has experience supporting at c-suite level. You will be working in a global environment and will have the opportunity to build collaborative relationships with various teams throughout the organisation. Responsibilities of an Executive Assistant:-Supporting up to 4 Senior UK and International Executives-Working closely with other EA's to help with key meetings and events-Extensive diary management - managing the logistics of constant moving agendas-Organising global travel and logistics-Management of expenses-Maintaining contacts and distribution lists-Provide executive support on on-going projects-Management of meetings & events-Compiling reports, agendas, presentations and correspondence-Minute-taking and following-up on actions-Holiday cover for one EA who supports the International Chairman and their team-Building professional relationships with senior stakeholders as will often be the first point of contactKey Requirements for an Executive Assistant:-Must have experience supporting to C Suite level-Must be very organised and have the ability to prioritise, think on their feet and use their initiative.-Fully competent on MS suite/ Google Suite would be advantageous -Good numerical skillsElevation Business Support is a specialist division of Elevation Recruitment Group focusing on the recruitment of talented Business Support professionals across all levels. If you match the specified criteria and are interested in discussing the position in more detail, we would love to hear from you.

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